SENIOR ADMINISTRATION CLERK (FIVE POSTS)

HIGHER EDUCATION AND TRAINING
CLOSING DATE : 17 November 2017
APPLICATION : Please Forward Your Application, Quoting The Reference Number To: The
Director-General, Department Of Higher Education And Training, Private Bag
X 174, Pretoria, 0001 Or Hand Deliver To: 123 Francis Baard Street (Former
Schoeman Str.) Pretoria.
NOTE : Applications Must Be Submitted On Z83 Form Obtainable From Any Public
Service Department Or On The Internet At Www.Gov.Za/Documents And
Must Be Accompanied By A Recently Updated Comprehensive Cv (With
Three Contactable References And Certified Copies Of All Qualifications,
Identity Document (Id) Not Older Than Three Months, Including Drivers
Licence (Where It Is Required). It Is the Applicant’s Responsibility to Have
Foreign Qualifications Evaluated by the South African Qualification Authority
(Saqa) And the Evaluation Certificate from Saqa Must Be Attached. Failure To
Sign Z83 And Submit The Requested Documents Will Result In Your
Application Not Being Considered. Candidates Whose Appointments Will
Promote Representativity In Terms Of Race, Gender And Disability Will
Receive Preference.As Of 1st July 2006, All New Appointments In The Public
Service Have To Be Part Of The Government Employee Medical Scheme
(Gems) In Order To Qualify For A Government Medical Subsidy.
Correspondence Will Only Be Entered Into With Short-Listed Applicants. If
You Have Not Been Contacted Within Three (3) Months Of The Closing Date
Of This Advertisement, Please Accept That Your Application Was
Unsuccessful. Suitable Candidates Will Be Subjected To Personnel Suitability
Checks (Criminal Record Check, Citizenship Verification, Qualification/Study
Verification And Previous Employment Verification). Successful Candidates
Will Also Be Subjected To Security Clearance Processes. Applications
Received After the Closing Date or Faxed and Emailed Applications Will Not
Be Considered.

SENIOR ADMINISTRATION CLERK: ARTISAN DEVELOPMENT (AD) (REF
NO DHET 127/10/2017)
(Contract Position until 31 March 2020)
Chief Directorate: Indlela
SALARY : R152 862 per annum (Level 5)
CENTRE : Indlela
REQUIREMENTS : A National Senior Certificate or equivalent qualification. A minimum of 1 to 3
years’ relevant experience. Knowledge: Good knowledge of Skills
Development Act, 1998. Good knowledge of Provincial Artisan Development
processes. Skills: Computer literacy (MS Word, Excel, Power Point). Report
writing skills. Good planning and organising skills. Good verbal and written
communication skills. Good problem solving skills. Administration skills.
DUTIES : Arranging and attending quarterly meetings with Provincial Artisan
Development Steering Committees (PADSC), consisting of public TVET
colleges, Office of the Premier and/or Provincial Human Resources
Development Council). Taking accurate minutes of the steering committee
meetings and ensure they are distributed timeously. Preparing meetings packs
for the Steering Committee meetings and ensuring that they are distributed
one week before each meeting. Assisting in the arrangements and
coordination of the PADSC annual multi-steering workshop. Receiving and
filing the PADSC Memorandum of Understanding (MoU) related submissions
from Colleges. Compiling the PADSC reports as requested by the manager.
Assisting in the planning and execution of the PADSC provincial conferences.
Coordinating the ad-hoc projects.
ENQUIRIES : Mr P Mtshali 012 312 5089 / Ms X Rikhotso 012 312 5513 / Mr R Kgare 012
312 5442

POST 44/116 : SENIOR ADMINISTRATION CLERK: FINANCE AND ADMINISTRATION
(REF NO: DHET 53/10/2017)
SALARY : R152 862 per annum (Level 5)
CENTRE : Indlela
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4), A minimum of 1 to
3 years’ relevant experience. Knowledge of Departmental Policies, Telephone
etiquette. Sound organizational skills. Good people skills. Report writing,
verbal and written communication. Client orientation and Customer focus,
Problem solving skills and Administration. Computer literacy (MS Word, Excel,
Power Point).
DUTIES : Answering incoming calls, forward to the relevant offices and provide basic
information. Capture assessment applications within 2 working days of
receiving. Taking messages received and forward documents delivered.
Receive and refer visitors to the relevant offices. Bookings of venues for
meetings and conferences held at INDLELA. Supply statistics of meeting
bookings on a monthly bases. Relieving of Switchboard Operator, attend to
administration services. Keep the reception area in a healthy environment.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/117 : SENIOR ADMINISTRATION CLERK (FIVE POSTS) (REF NO: DHET
58/10/2017)
Directorate: SETA Performance Management
SALARY : R152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENT : A Senior Certificate/Grade 12 or NCV certificate (level 4). A minimum of 1 to
3 years’ experience in general office administration. Computer literacy and the
use of the following computer applications: MS Word, Excel, PowerPoint and
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Outlook. Knowledge of administration procedures, monitoring, evaluation,
reporting and maintaining good record keeping systems. Communication
skills, client orientation and customer focus, accountability, ethical conduct
and report writing skills.
DUTIES : Responsible for overall general administration in the Directorate SETA
Performance Management (Monitoring and Reporting) including co-ordination
of meetings. Provide office administration support to the Directorate, including
filing, tracking and processing of documents and correspondence.
Performance of administrative tasks such as taking minutes, typing of
correspondence such as reports, letters and internal memos. To assist the
Deputy-Director in the running of the office and provide support when required.
Provide support to administration and reporting on SETAs quarterly reports.
Provide clerical support in the development of strategic plans, annual
performance plans, and service level agreement. Provide/Maintain Clerical
duties/support to ensure compliance on SETA governance. Clerical support in
the monitoring of SETA service delivery improvement
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

 

OTHER POSTS: ADMINISTRATION CLERK X 2 POSTS

POST 44/118 : SENIOR ADMINISTRATION CLERK: PLANNING, MONITORING,
EVALUATION AND REPORTING (REF NO: DHET 62/10/2017)
SALARY : R152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4). At least one (1) year
relevant work experience. An understanding of planning, reporting, monitoring
and evaluation of programmes. Competencies required: planning and
organizational skills, report writing, good interpersonal skills, computer skills,
and must have understanding and knowledge of monitoring and evaluation
issues in the country, knowledge of public sector regulations, systems and
processes and good communication skills and ability to interact professionally
and work as a team. Good oral and written communication skills.
DUTIES : Provide Administration, logistical and operational support to the smooth
functioning of the HRDC Secretariat strategic planning and review sessions.
Assist in managing the reporting function of the HRDC Secretariat. Participate
in preparation for the production of the units’ annual performance and
operational plans. Assist in the management activities and functions of
Planning, Reporting, Monitoring and Evaluation Programme.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/119 : SENIOR ADMINISTRATION CLERK: OFFICE OF THE DIRECTORGENERAL
(REF NO: DHET 78/10/2017) (2 POSTS)
SALARY : R 152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4). At least one (1) to
three (3) years relevant work experience. A National Diploma or Degree in
Public Management or Public Administration will be added advantage. A
minimum of two years’ experience in secretarial work and general
administration. Knowledge of office financial management such as
procurement, supply chain management, asset management and office
maintenance. Computer literacy and the use of the following computer
applications: Ms Word, Excel, PowerPoint and Outlook. Knowledge of
administration procedures and secretarial duties. Communication skills, client
orientation and customer focus, accountability, ethical conduct and report
writing skills.
DUTIES : The incumbents will be responsible for the overall general administration in
the office of the Director-General. Processing invoices and claims and making
of travel and accommodation arrangements. Processing of requisitions, supply
chain management and procurement of goods and services. Scan, e-file and
hyperlink documents and to maintain both electronic and manual record
keeping systems. Operation and maintenance of standard office equipment
(fax, photocopy machine, internet connections and telephones) and asset
management. Handling of confidential documents. Performance of
administrative tasks such as minute taking, typing of correspondence such as
reports, letters and internal memos. Responding to enquiries received from
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internal and external stakeholders and interface with internal and external
clients.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/120 : SENIOR ADMINISTRATION CLERK (REF NO: DHET 87/10/2017)
Branch: Planning, Policy and Strategy
Directorate: National Qualifications Framework
SALARY : R 152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4), or Occupational
certificate Level 4. A minimum of 1-3 years’ work experience in rendering
secretariat and administrative duties. Sound experience in using Computer
applications in office management including Microsoft Word, Excel,
PowerPoint and Outlook. Good organisational, office and financial
administrative skills. Ability to work under pressure. Knowledge of PFMA and
Batho Pele Principles are strongly recommended. A valid driver’s licence will
be added as advantage.
DUTIES : Render secretariat and administrative support to the Directorate unit dealing
with the national coordinating mechanism for the recognition of prior learning,
as well as the Articulation unit. Render secretariat services to the Mutual
Recognition of Qualifications Committee, which is checked by the Director:
NQF Directorate. Distribute, record and update register of incoming and
outgoing correspondence in the office of the Director, related to the RPL unit
and articulation unit at the Registry and Maintain both electronic and manual
record keeping systems. Responsible for the operation and maintenance of
standard office equipment (fax, photocopy, machine, and telephones) and
assets management. Recording of confidential documents. Performance of
administrative tasks such as taking minutes, typing of correspondence such
as letters and internal memos.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/121 : SENIOR ACCOUNTING CLERK: CASH FLOW MANAGEMENT (REF NO:
DHET 93/10/2017)
(2 Year Contract Position)
Financial Management (NSF Funded Project)
SALARY : R152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4) with accounting as a
passed subject. At least 1-3 years relevant work experience. The candidate
must have communication and interpersonal skills and should be trustworthy
and accurate.
DUTIES : Handle documents and information with strict confidentiality. The
responsibilities of the appointee will entail the preparation of monthly cash flow
reports to Management for NSF projects and ensure that the expenditure for
NSF projects is within the approved budget of various functions and to report
any envisaged over-expenditure, the preparation of DDG’s monthly cash flow
statements for NSF projects. Request reports, check and rectify any incorrect
allocations on a daily basis in respect of NSF projects. Respond to daily cash
flow queries for NSF projects. Capturing the approved budgets for NSF
projects on BAS. Assist with the filing of NSF related documents, the capturing
of the budget for NSF projects and with Audit Queries concerning the NSF
transactions.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/122 : ADMINISTRATION CLERK (OFFICE ADMINISTRATOR) (REF NO: DHET
94/10/2017)
(2 Year Contract Position)
Project Coordination Unit
SALARY : R152 862 per annum, (Level 5)
CENTRE : Pretoria
67
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4) A qualification in
Public Administration and Office Systems Management will be an added
advantage, alongside a minimum of one to three years relevant practical
experience. Integrity, strong values and honesty are integral attributes for this
position. Further requirements relate to technical proficiency, strong
administrative, organisational and general office management as well as
problem solving and analysis, generic budgeting and financial management
skills. The incumbent must be client orientated, customer focused, responsive
and be able to perform in a team environment. Good writing, communication
and inter-personal skills. A personable attitude with good communication skills
are a prerequisite, in concert with an ability to comfortably interact with persons
at all levels in the Department. The incumbent must also have prior experience
in the effective use and application of Microsoft applications, particularly in
relation to MS Word, Excel, Outlook and PowerPoint programmes. Proven
skills and experience in the application and management databases is also an
essential requirement for the position.
DUTIES : The responsibilities of the position include: Meticulous oversight and
management of manual and electronic record and information management
systems and databases comprising the ongoing mapping, collation, recording,
retrieval, digitising and storage of information; the oversight and management
of orders and related purchasing functions, as and when required. Performing
occasional secretarial functions. Rendering office management support
services. Taking down and finalising minutes when required, as well as
preparing presentations, correspondence and spreadsheets. Quality assuring
documentation. Corresponding with relevant internal and external
stakeholders and coordinating and maintaining stakeholder relations.
Managing incoming and outgoing mail. Overseeing office stationary requisition
functions, managing office assets and planning and well as coordinating travel,
accommodation, S&T claims and other logistical requests on behalf of office
personnel. Planning and oversight of event logistics, alongside the
management and preparation of generic event materials and their subsequent
dissemination, as and when required.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/123 : SENIOR ACCOUNTING CLERK: SALARY PAYMENTS AND DEDUCTIONS
(TWO POSTS) (REF NO: DHET 97/10/2017)
SALARY : R152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4) with accounting as a
passed subject, Friendly, trustworthy and accuracy, alongside a minimum of
one to three years relevant practical experience.
DUTIES : The successful candidate will be expected to handle documents and
information with strict confidentiality. The responsibilities of the appointee will
entail the capturing of salary related transactions on PERSAL and BAS for
Departmental officials, the capturing of payments of supplementary claims
such as overtime, sessional allowances and advances, the instating of
garnishee orders, the cancellation of deductions such as insurance policies,
the capturing of Local and Foreign travel and subsistence claims, the checking
and capturing of salary claims, the distribution of PERSAL Item Analysis
reports to Financial Institutions and the filing of these reports on a monthly
basis, the calculation and capturing of leave and lump sum payments and
responding to enquiries related to this function.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/124 : SENIOR ADMINISTRATION CLERK: HOSTEL (REF NO:
DHET114/10/2017)
Chief Directorate: Indlela
SALARY : R152 862 per annum (Level 5)
CENTRE : Indlela
REQUIREMENTS : A Senior Certificate/Grade 12 or NCV certificate (level 4). A minimum of one
to three years relevant practical experience.Knowledge: Good knowledge of
Occupational Health and Safety Act. Knowledge of Departmental Policies.
Skills: Computer literacy (MS Word, Excel, Power Point). Report writing,
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planning and organising, verbal and written communication, problem solving
skills. Administration skills. Good supervisory skills.
DUTIES : Registering candidates for the accommodation and issuing of keys for the
rooms. Ensure proper management of linen, assets and equipment. Manage
the cleaning of the rooms and laundry services. Ensure the machinery is
always in good order. Compile monthly statistics regarding candidates booking
and ensure the rooms are always available. Compile working schedules for
staff and submit overtime claims to HRM. Ordering of stock from suppliers and
submit invoices for payment. Ensure the effective safekeeping of stock.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

POST 44/125 : SENIOR PERSONNEL OFFICER: (CONDITIONS OF SERVICE) (REF NO
DHET 126/10/2017)
Directorate: Human Resource Management and Administration
SALARY : R152 862 per annum (Level 5)
CENTRE : Pretoria
REQUIREMENTS : A National Senior Certificate (Grade 12) or NCV level 4. At least 1 to 3 years’
experience in Human Resource Administration. Experience in the appointment
and conditions of service of Lecturers in both Community Education and
Training (CET) and Technical and Vocational Education and Training (TEVT)
will be an advantage. Knowledge and experience of PERSAL System. Good
communication skills with a high proficiency in writing. Computer Literacy (MS
Word and Excel). Ability to work under pressure and willingness to work
extended hours when required.
DUTIES : To assist in the administrative/personnel needs of the staff in the department.
Administer all PERSAL functions which include appointments, transfers,
promotions etc. Must be able to deal with all levels of staff indiscriminately and
exceptional client service and life skills. Must have excellent communication
skills which include the writing of submissions, memos and letters. The
candidate will be expected to communicate on a professional and personal
level with staff both personally and telephonically.
ENQUIRIES : Mr P Mtshali Tel (012) 312 5089 / Ms X Rikhotso Tel (012) 312 5513 / Mr R
Kgare Tel (012) 312 5442

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