ADMINISTRATIVE ASSISTANT

PROVINCIAL TREASURY
It is the department’s intention to promote equity through the filling of all numeric targets as contained in
the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and
disability status is required.
APPLICATIONS : Application should be submitted at Gauteng Provincial Treasury: Ground
Floor, Imbumba House, 75 Fox Street, Marshalltown, Johannesburg, or
posted to: Private Bag X12, Marshalltown, 2107
150
CLOSING DATE : 29 December 2017
NOTE : Applications must be submitted on form z83, obtainable from any Public
Service Department or on the internet at www.dpsa.gov.za/documents. The
Completed and signed form should be accompanied by a recently updated CV
specifying all experience indicating the respective dates (MM/YY) as well as
indicating three reference persons with the following information: name and
contact number(s), email address and an indication of the capacity in which
the reference is known to the candidate as well as certified copies of all
qualification/s and ID document( no copies of certified copies allowed,
certification should not be more than three (3) months old). Suitable
candidates will be subjected to Personnel Suitability Checks (criminal record,
citizen, credit record checks, qualification and employment verification).
Confirmation of final appointment will be subject to a positive security
clearance. All non SA citizens must attach a certified proof of permanent
residence in South Africa. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualifications Authority (SAQA).
Failure to submit all the requested documents will result in the application not
being considered. The persons appointed to this position will be subjected to
a security clearance. SMS candidates will be required to undergo a
Competency Assessment as prescribed by the DPSA. All shortlisted
candidates for SMS positions will be required to undergo a technical exercise
that intends to test the relevant technical elements of the job. Gauteng
Provincial Treasury (GPT) reserves the right to utilise practical exercises /
tests for non-SMS positions and during the recruitment process (candidates
who are shortlisted will be informed accordingly) to determine the suitability of
candidates for the post(s). GPT also reserves the right to cancel the filling / not
to fill a vacancy that was advertised during any stage of the recruitment
process. Please use Circular post number as a reference number.

OTHER POST: DRIVER

POST 50/302 : ADMINISTRATIVE ASSISTANT
Directorate: Gauteng Audit Services
SALARY : R142 461. Per annum (plus benefits)
CENTRE : Johannesburg
153
REQUIREMENTS : A 3 year tertiary qualification (NQF Level 6) as recognized by SAQA in
business administration / Public Management/Office Management and or
equivalent. One year experience in an Office Management environment.
DUTIES : Bind all reports received from secretaries for issue, and distribute them
accordingly: Record and reference the reports issued. Deliver reports and
maintain record of delivery schedules. Scan and PDF all reports issued, file
and maintain records manually and electronically. Report status of reports
issued to management on request. Deliver issued progress/AC reports
timeously to the departments. Maintain an appropriate filing, labelling and
document management system timeously and accurately. Maintain a register
of all reports issued in terms of name, reference number, client and date.
Develop and manage a soft and hard copy database of all reports issued.
Compare issued reports list to agree with the one prepared by the PAs on a
monthly basis. Arrange service and repair of office equipment e.g., printing
machines and binding machines. Maintain records of GPT assets issued to
staff, e.g., locker keys, projector, etc. Handle boardroom bookings. Order and
issue stationery to GAS staff. Answer telephones and assist the clients, staff
and public with general questions and referrals where appropriate. Confirm
receipt of all official documentation. Serve refreshments to visitors upon
request. Please note that this responsibility relates to meetings and special
events only. Ensure that all cups and other crockery are collected and cleaned
by facilities. Arrange parking when necessary. Take minutes in a QAR
meetings on request.
ENQUIRIES : Mr Sihle Hlomuka Tel No: (011) 227-9000

Image: Wikimedia Commons

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