CONTRACT JUDGES SECRETARY (3 YEAR CONTRACT)

OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity and affirmative action employer. It is our intention
to promote representivity (race, gender, disability) in line with the Office of the Chief Justice (OCJ)
Employment Equity targets, through the filling of positions. To further the objectivity of representivity
within the Department. Women and People with Disabilities are encouraged to apply
APPLICATIONS : Gauteng: Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Private Bag X7, Johannesburg, 2000. Applications
can also be hand delivered to, Office of the Chief Justice Provincial Service
Centre, 12th floor, Cnr Pritchard and Kris Street, Johannesburg.
CLOSING DATE : 23 February 2018
NOTE : Short-listed candidates must be willing to undergo normal vetting and
verification processes, including a competency assessment (SMS) and
personality profile analysis. Applications must be submitted on form Z83,
obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The Completed and signed form should be
accompanied by a recently updated CV as well as certified copies of all
qualification/s and ID document( no copies of certified copies allowed,
certification should not be more than three months old). Failure to submit all
the requested documents will result in the application not being considered.
Please indicate the reference number and position you are applying for on
your application form. Correspondence will be limited to short-listed
candidates only. If you have not been contacted within three (3) months after
the closing date please accept that your application was unsuccessful.
Applications received after the closing date, as well as applications received
via fax/email, will NOT be considered or accepted.

OTHER POST: EARLY RESOLUTION OFFICER

POST 05/43 : CONTRACT JUDGES SECRETARY (3 YEAR CONTRACT)
SALARY : R226 611 – R266 943 per annum. The successful candidate will be required
to sign a performance agreement.
CENTRE : Gauteng Division: Pretoria (3 Posts), REF NO: 2018/22/OCJ
Gauteng Local Division: Johannesburg, (4.POSTS): REF NO: 2018/23/OCJ
Land Claims Court (1 Post), REF NO: 2018/24/OCJ
REQUIREMENTS : Grade 12, experience as a Judges Secretary, shortlisted candidates will be
required to pass a typing test; A valid driver’s licence. The following will serve
as an added advantage; a Secretarial Diploma; a four year recognized
qualification or a minimum of 20 modules completed towards LLB, BA or
Bcom Law degree; Proficiency in English and Afrikaans and at least one other
official language; 2 to 3 years’ experience working in a legal environment .
Skills and Competencies:; Computer Literacy (MS Word); good
communication skills (verbal and written); Administrative and organizational
skills; Problem solving and planning skills; Decision making skills; Time
management skills; Good customer service orientated; assertiveness and
decisiveness’ Attention to detail and accuracy; Initiative; Ability to remain calm
under pressure; Research capabilities.
DUTIES : Types(or format) draft memorandum decision, opinions or judgement entries
written by assigned Judge, administrator or staff attorney and modifies or
corrects same as directed(including dicta typing);Arrange and diarize
appointments, meetings, official visits, and make travel and accommodation
arrangements, etc.; Safeguarding of all case files and the endorsement of
case files with order made by Judge; Provide general
secretarial/administrative duties to the Judge; Update files, documents and
provide copies of documents to the Registrar; Accompany the Judge to Court
and circuit Courts as well; After a case has been completed and opinion,
decision or judgement entry released, returns case file to administration for
returns to clerk’s office; Management of judge’s vehicle, logbook and the
driving thereof; Compile data and prepares reports and documents for
assigned judges as necessary, including expense reports, continuing legal
hours, financial disclosure statements, and case management; Cooperates
36
with Judges, Supervisors and co-workers as necessary to ensure the smooth
and efficient operation of the Court; Arrange receptions for the Judge, and his
visitors and attend to their needs; Manage of Judge’s Library and updating of
loose leaf publications; Any other task for or allocated by the Judge; Comply
with Departmental Policies and Prescripts and procedures or guidelines for the
generated reports and indirectly oversee the monthly submission of data by
court administration personnel and project members of the relevant projects in
the division.
ENQUIRIES : Ms T Mbaleka  (011) 335 0404.

Image: Wikimedia Commons

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