TEAM SECRETARY: RESOURCE PLANNING

DEPARTMENT OF PLANNING, MONITORING AND EVALUATION
APPLICATIONS : Applications must be sent to: The Department of Planning, Monitoring and
Evaluation (DPME), attention Ms J Mchunu, by mail to Private Bag X944,
Pretoria, 0001 or hand delivered at 330 Grosvenor Street, Hatfield, Pretoria.
Www.Dpme.Gov.Za
CLOSING DATE : 16 February 2018 @ 12:00 pm
NOTE : The relevant reference number must be quoted on all applications. The
successful candidate will have to sign an annual performance agreement and
will be required to undergo a security clearance. Applications must be
submitted on form Z.83 accompanied by certified copies of qualification(s),
Identity Document, valid driver’s license (where driving/travelling is an inherent
requirement of the job), proof of citizenship if not RSA citizen, and a
comprehensive CV specifying all experience indicating the respective dates
(MM/YY) as well as indicating three reference persons with the following
information: name and contact number(s), email address and an indication of
the capacity in which the reference is known to the candidate. Applicants will
be required to meet vetting requirements as prescribed by Minimum
Information Security Standards. All copies must be certified in the past 12
months. Failure to submit the above information will result in the application
not being considered. It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African Qualifications Authority (SAQA).
Reference checks will be done during the selection process. Note that
correspondence will only be conducted with the short-listed candidates. If you
have not been contacted within three (3) months of the closing date of the
advertisement, please accept that your application was unsuccessful.
Shortlisted candidates must be available for interviews at a date and time
determined by DPME. Applicants must note that pre-employment checks will
be conducted once they are short-listed and the appointment is also subject
to positive outcomes on these checks, which include security clearance,
security vetting, qualification verification and criminal records. Shortlisted
candidates will be required to complete a written test as part of the selection
process. For salary levels 11 to 15, the inclusive remuneration package
consists of a basic salary, the state’s contribution to the Government
Employees Pension Fund and a flexible portion in terms of applicable rules.
SMS will be required to undergo a Competency Assessment as prescribed by
DPSA. All candidates shortlisted for SMS positions will be required to undergo
a technical exercise that intends to test the relevant technical elements of the
job. The DPME reserves the right to utilise practical exercises / tests for nonSMS
positions during the recruitment process (candidates who are shortlisted
will be informed accordingly) to determine the suitability of candidates for the
post(s). The DPME also reserves the right to cancel the filling / not to fill a
vacancy that was advertised during any stage of the recruitment process.

OTHER POST: HR PRACTITIONER

POST 05/55 : TEAM SECRETARY: RESOURCE PLANNING REF NO: 010/2018
: Chief Directorate: Resource Planning; Chief Directorate: Planning Alignment
SALARY : R183 558. – R216 216. per annum (Salary Level 6) plus benefits
CENTRE : Pretoria
REQUIREMENTS : A relevant 3 year tertiary qualification (NQF 6) or equivalent with a minimum
of 3 years’ experience in secretarial, administration or related field in private
or public sector. The ideal candidate should have good oral and written
communication skills and be able to organize their work using tools like MS
Office (MS Word, PowerPoint, Excel, Outlook and Internet) and office
equipment. The candidate must have the following skills: Telephone etiquette;
ability to understand policies; planning and organisational skills; good
interpersonal and communication skills. Must have good written
communication skills; knowledge of documents management, tracking and
filing systems; ability to act with tact and discretion; high level of reliability and
must be well groomed and presentable.
DUTIES : The successful candidate will be responsible for rendering a secretarial and
clerical/administrative support service to the Chief Directorate. This entails
performing the following duties: manage Head of the unit’s diary, make travel
and meeting arrangements for the unit, process travel and subsistence claims
for the Chief Directorate, prepare and maintain appropriate filing systems,
manage leave register, telephone accounts, etc. Provide support to the Head
of the Unit regarding meetings, including inter alia, taking minutes and
managing the correspondence (receiving and distribution). Record unit’s
45
expenditure. Remain up to date with regard to prescripts/policies and
procedures applicable to the Chief Directorate’s work terrain to ensure efficient
and effective support to the unit. Provide general support to visitors and act as
the point of contact for internal and external clients and ensure Procurement
of office supplies
ENQUIRIES : In connection with the applications kindly contact Ms J Mchunu, Tel No (012)
312-0462.

Image: Pixabay

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