ADMINISTRATOR: LEARNER RECORDS

NATIONAL SCHOOL OF GOVERNMENT
The National School of Government (NSG) is mandated to train and develop public servants as a means to
realize the national development objectives of the country and thereby support sustainable growth,
development and service delivery. The purpose of the NSG is to build an effective and professional public
service through the provision of relevant training interventions.
APPLICATIONS : Principal: National School of Government, Private Bag X759, Pretoria, 0001
FOR ATTENTION : Ms L Raseroka; HR Unit ; National School of Government by hand at ZK Matthews
Building; 70 Meintjes Street, Sunnyside, Pretoria. E-mailed and faxed applications
CLOSING DATE : 16 March 2018 @ 16h00
NOTE : Applications must consist of: A fully completed and signed Z83 form; a recent
comprehensive CV; contactable referees (telephone numbers and email
addresses must be indicated); the relevant reference number must be quoted on
the application. Foreign qualifications must be accompanied by an evaluation
certificate from the South African Qualification Authority (SAQA). All non-SA
citizens must attach a certified copy of proof of permanent residence in South
Africa. All short listed candidates will be required to submit certified copies of their
identity document and qualifications before the interviews. During the interview the
shortlisted candidates might be required to write a technical exercise test that is
relevant to the post. The National School of Government reserves the right not to
make an appointment. Correspondence will be limited to shortlisted candidates
only.

OTHER POST: ADMINISTRATOR: TRAINING SUPPORT

POST 09/40 : ADMINISTRATOR: LEARNER RECORDS (REF: NSG 08/2018)
Branch: Training Management and Delivery
SALARY : (Salary level 6) commencing at R183 558 per annum plus competitive benefits cost
to company).
CENTRE : Pretoria
REQUIREMENTS : An appropriate grade 12 or equivalent. 0 – 1 years’ administrative experience.
Knowledge: Understanding of the public service. General knowledge of delivery of
administrative / logistical support services. Familiarity with NSG’s training
procedures and processes. Competencies/skills Strong organisational skills.
Strong logical and analytical thinker. Strong interpersonal skills. Problem solving
skills. Accuracy. Computer literacy ( MS Excel, Word, PowerPoint). Possess a high
level of communication and organization skills. Personal Attributes: systematic,
organised, accurate, attention to detail, dynamic, independent, flexible, willingness
to learn, keep up with trends, engage in relevant debates, possesses the ability to
meet deadlines, honest, responsible, professional with a strong work ethic, a team
player, self-driven and systematic. Ability to work with all staff and under pressure.
Quality orientated, independent, client focused attitude, results driven and lots of
initiative.
DUTIES : Validate the content of registration forms received, Check the completeness of
assignments/POEs received from different stakeholders, Communicate with
clients on the submission due dates. Communicate with clients on number of POEs
received from their delegates and extensions granted on assignments submission.
Capture received POE’s into the NSG TMS. Request updated information from
clients, Complete and correct learner records captured on ETQA and NSG’s
systems, Complete and up to date filing system maintained for all NSG training
delivery data, Conduct data quality checks on captured data and provide feedback
to the data capturers. Provide the necessary system generated reports to users as
required. Ensure complete records are maintained for audit purposes. Support
internal and external auditors. Adhere to policies and procedures to ensure
completeness of revenue, Ensure complete learner records are captured on TMS
for invoicing. Generate invoice requests and send to finance for processing.
Prepare and submit invoicing detail to finance. Collaborate with managers and
administrators in Training Logistics to ensure timely and continues flow of case
files for record keeping. Maintain database for assessments received and
processed by NSG, Maintain a system of complete and up to date records for all
NSG assessments, Analyse reports received from Assessors and Moderators and
respond to requests raised. Liaise with Contract Manager to ensure suitable
assessors and moderators are utilized. Implement a rotation scheme for the
utilisation of assessors and moderators. Liaise with assessors and moderators and
follow up on progress made in assessment/ moderation, Attend to and resolve
client requests and enquiries. Liaise with learners to ensure assignments are
updated and documentation provided, Update TMS with submission details and
learner results. Maintain confidential records of learner results and achievements
according to set standards. Promote and implement Standards and Policies
pertaining to the Assessment and Management of learner achievement, Develop
and Implement a process of efficient learner records capturing. Update National
database with correct learner achievements to enable external moderation,
Prepare and submit reports to management, Maintain comprehensive and up to
date registers of Certificates issued, Analyse reports received from assessment
officers and prepare and print certificates. Prepare data for printing of NSG
certificates of attendance, successful completion and competence. Liaise with
learners and clients for delivery of certificates and dispatch NSG certificates and
statements of results from external moderators.
ENQUIRIES : Ms M Labuschagne, (012) 441-6315

Image: Pixabay

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