CONTRACT JUDGES SECRETARY (POOL) (6 POSTS) (CONTRACT VALID TILL 31 MARCH 2019)

OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity and affirmative action employer. It is our intention to
promote representivity (race, gender, disability) in line with the Office of the Chief Justice (OCJ) Employment
Equity targets, through the filling of positions. To further the objectivity of representivity within the
Department. Women and People with Disabilities are encouraged to apply
APPLICATIONS : National Office and Supreme Court of Appeal (Free State): Quoting the
relevant reference number, direct your application to: The Office of the Chief
Justice, Private Bag x10 Marshalltown, 2107 or hand deliver to No 188, 14th Road
Noordwyk, Midrand Enquiries: Ms L Mothemane (010) 493 2500.
Gauteng: Quoting the relevant reference number, direct your application to: The
OCJ Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg,
2000 or hand deliver applications to, 12th floor, Cnr Pritchard and Kris Street,
Johannesburg. Enquiries Ms T Mbalekwa (011) 335-0404.
Mpumalanga (Nelspruit): Quoting the relevant reference number, direct your
application to: The Provincial Head: Office of the Chief Justice, Private Bag
X11249, Nelspruit, 1200 or hand deliver applications to , 4th floor, 30 Brown Street,
Nedbank Centre, Nelspruit: Enquiries Mr S Mashele (013) 753 9300).
North West: Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Office of the Chief Justice, Private Bag X 2033,
Mmabatho, 2735 or hand deliver applications to 22 Molopo Road, Ayob Gardens:
Mafikeng, Enquiries: Mr L Moetanelo (018) 3977065
Bloemfontein: Quoting the relevant reference number, direct your application to
The OCJ Provincial Head, Office of the Chief Justice, Private Bag x20612,
Bloemfontein, 9300 or hand delivered applications to The Free State High Court,
Corner President Brand and Fontein Streets, Enquiries: Ms M Luthuli (051) 406
8197
Eastern Cape: Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Office of the Chief Justice, Private Bag X1, Vincent,
5247, East London, or hand deliver applications to, Office of the Chief Justice
Provincial Service Centre, 59 Western Avenue, Sanlam Park Building, 2nd Floor
Vincent, East London Enquiries: Mr S Mponzo (043) 7265217.
Polokwane Quoting the relevant reference number, direct your application to: The
OCJ Provincial Head, Private Bag X9693, Polokwane, 0700, or hand deliver
applications to the Office of the Chief Justice Service Centre, High Court of South
Africa, Limpopo Division, 36 Bichard and Bodenstein street Polokwane,
0699.Enquiries: Ms E Kotze: (015) 230 4051
Northern Cape: Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Office of the Chief Justice, Private Bag x5043,
Kimberley, 8300 or hand deliver applications to High Court, Sol Plaatje Drive,
Room B107,Kimberley. Enquiries: (053) 807 2733.
Durban: Quoting the relevant reference number, direct your application to: The
Provincial Head, Office of the Chief Justice, Private Bag X54372, Durban, 4000,
or hand deliver applications to the Office of the Chief Justice, Human Resource
Management, 1st floor, 2 Devonshire place, off Anton Lembede Street: Enquiries:
Ms L Marrie (013) 372 3167
CLOSING DATE : 23 March 2018
NOTE : Short-listed candidates must be willing to undergo normal vetting and verification
processes, including a competency assessment (SMS) and personality profile
analysis. Applications must be submitted on form Z83, obtainable from any Public
Service Department or on the internet at www.dpsa.gov.za/documents. The
Completed and signed form should be accompanied by a recently updated CV as
well as certified copies of all qualification/s and ID document( no copies of certified
copies allowed, certification should not be more than three months old). Failure to
submit all the requested documents will result in the application not being
considered. Please indicate the reference number and position you are applying
for on your application form. Correspondence will be limited to short-listed
candidates only. If you have not been contacted within three (3) months after the
closing date please accept that your application was unsuccessful. Applications
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received after the closing date, as well as applications received via fax/email, will
NOT be considered or accepted.

OTHER POST: ADMINISTRATIVE CLERK (9 POSTS)

POST 10/17 : JUDGES SECRETARY (3 POSTS)
SALARY : R226 611. – R266 943. per annum. The successful candidate will be required to
sign a performance agreement
CENTRE : Free State High Court, Ref No 2018/50/OCJ
Grahamstown High Court, Ref No: 018/51/OCJ
Mthatha High Court: Ref No: 2018/52/OCJ
REQUIREMENTS : Grade 12:, experience as a Judges Secretary or relevant experience; shortlisted
candidates will be required to pass a typing test; A valid driver’s licence, the
following will serve as an advantage; a secretarial diploma or equivalent, A four
year recognized qualification or a minimum of 20 modules completed towards an
LLB, BA or B Com Law Degree ; Proficiency in English and Afrikaans; 2 to 3 years
legal experience; Skills and Competencies: Good communications skills (verbal
and written), administration and organisational skills, Self-driven, Exceptional
interpersonal skills, ability to meet strict deadlines and to work under pressure
and attention to detail, Confidentiality and time management; customer care
service skills, computer literacy (MS Word), research capabilities, excellent
typing skills.
DUTIES : Types(or format) draft memorandum decision, opinions or judgement entries
written by assigned Judge, administrator or staff attorney and modifies or
corrects same as directed(including dicta typing);Arrange and diarize
appointments, meetings, official visits, and make travel and accommodation
arrangements, etc.; Safeguarding of all case files and the endorsement of case files
with order made by Judge; Provide general secretarial/administrative duties to the
Judge; Update files, documents and provide copies of documents to the Registrar;
Accompany the Judge to Court and circuit Courts as well; After a case has been
completed and opinion, decision or judgement entry released, returns case file
to administration for returns to clerk’s office; Management of judge’s vehicle,
logbook and the driving thereof; Compile data and prepares reports and
documents for assigned judges as necessary, including expense reports,
continuing legal hours, financial disclosure statements, and case management;
Cooperates with Judges, Supervisors and co-workers as necessary to ensure
the smooth and efficient operation of the Court; Arrange receptions for the Judge,
and his visitors and attend to their needs; Manage of Judge’s Library and
updating of loose leaf publications; Any other task for or allocated by the Judge;
Comply with Departmental Policies and Prescripts and procedures or guidelines
for the generated reports and indirectly oversee the monthly submission of
data by court administration personnel and project members of the relevant
projects in the division.

OTHER POST: FOOD SERVICES AIDES (28 POSTS)

POST 10/18 : CONTRACT JUDGES SECRETARY (POOL) (6 POSTS) (CONTRACT VALID
TILL 31 MARCH 2019)
SALARY : R226 611. – R266 943. per annum plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.
CENTRE : Gauteng Local Division Pretoria Ref No: 2018/30/OCJ (3 Posts)
Gauteng Local Division Johannesburg Ref No: 2018/31/OCJ (3 Posts)
REQUIREMENTS : Grade 12:, experience as a Judges Secretary or relevant experience; shortlisted
candidates will be required to pass a typing test; A valid driver’s licence, the
following will serve as an advantage; a secretarial diploma or equivalent, A four
year recognized qualification or a minimum of 20 modules completed towards an
LLB, BA or B Com Law Degree ; Proficiency in English and Afrikaans; 2 to 3 years
legal experience; Skills and Competencies: Good communications skills (verbal
and written), administration and organisational skills, Self-driven, Exceptional
interpersonal skills, ability to meet strict deadlines and to work under pressure
and attention to detail, Confidentiality and time management; customer care
service skills, computer literacy (MS Word), research capabilities, excellent
typing skills
DUTIES : Types(or format) draft memorandum decision, opinions or judgement entries
written by assigned Judge, administrator or staff attorney and modifies or
corrects same as directed(including dicta typing);Arrange and diarize
appointments, meetings, official visits, and make travel and accommodation
18
arrangements, etc.; Safeguarding of all case files and the endorsement of case files
with order made by Judge; Provide general secretarial/administrative duties to the
Judge; Update files, documents and provide copies of documents to the Registrar;
Accompany the Judge to Court and circuit Courts as well; After a case has been
completed and opinion, decision or judgement entry released, returns case file
to administration for returns to clerk’s office; Management of judge’s vehicle,
logbook and the driving thereof; Compile data and prepares reports and
documents for assigned judges as necessary, including expense reports,
continuing legal hours, financial disclosure statements, and case management;
Cooperates with Judges, Supervisors and co-workers as necessary to ensure
the smooth and efficient operation of the Court; Arrange receptions for the Judge,
and his visitors and attend to their needs; Manage of Judge’s Library and
updating of loose leaf publications; Any other task for or allocated by the Judge;
Comply with Departmental Policies and Prescripts and procedures or guidelines
for the generated reports and indirectly oversee the monthly submission of
data by court administration personnel and project members of the relevant
projects in the division.

Image: Wikimedia Commons

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