ADMINISTRATIVE ASSISTANT (CHIEF DIRECTORATE: COMMUNICATIONS)

DEPARTMENT OF MILITARY VETERANS
The Department of Military Veterans is an equal opportunity affirmative action employer. It is our
intention to promote representativity (race, gender and disability) through the filling of these posts and
candidates whose appointment/promotion/transfer will promote representativity will receive preference.
APPLICATIONS : Applications may be posted to: The Director: Human Resource Management,
Department of Military Veterans, Private Bag X943, Pretoria, 0001 or may be
hand delivered at corner 328 Festival & Arcadia Streets, Hatfield, Pretoria,
0001. CV including Z83 form and certified copies of qualification can be
submitted via the following email: hr.recruitment@dmv.gov.za
CLOSING DATE : 23 March 2018.
NOTE : Applications must be submitted on a Z83 Form, obtainable from any Public
Service department or on the internet at
http://www.info.gov.za/documents/forms/employ.pdf which must be signed
(an unsigned Z83 form will disqualify an application) and should be
accompanied by a recently updated, comprehensive CV as well as copies of
all qualification(s), Matric certificate must also be attached and ID-document
and Driver’s license (where applicable). Non-RSA Citizens/Permanent
Resident Permit Holders must attach a copy of his/her Permanent Residence
Permit to his/her application. Should you be in possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the
South African Qualification Authority (SAQA). Failure to submit all the
requested documents will result in the application not being considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. Short
listed candidates will be subjected to screening and security vetting to
determine the suitability of a person for employment. Successful candidates
will also be subjected to security clearance processes. Where applicable,
candidates will be subjected to a skills/knowledge test. Successful candidates
will be appointed on a probation period of twelve (12) months. The Department
reserves the right not to make appointment(s) to the advertised post(s). NB:
preference will be given to Military Veterans and Military Veterans’
dependants. Please indicate your force number on the Z83. Military Veterans
and their Dependents are requested to indicate on the covering letter their
Military Veterans status quo. No faxed or e-mailed applications will be
considered.

OTHER POSTS: ADMINISTRATIVE OFFICERS (9 POSTS) SUPPORT SERVICES

POST 11/59 : ADMINISTRATIVE ASSISTANT (CHIEF DIRECTORATE:
COMMUNICATIONS) REF NO: DMV29/03/2018
SALARY : R183 558 per annum (Level 6)
CENTRE : Pretoria
REQUIREMENTS : A national diploma or equivalent tertiary qualification in office management or
relevant field is a requirement and minimum of 2 years’ experience at clerical
or senior clerical level or as an intern in relevant field. Knowledge, skills,
training and competencies required: Basic organizational skills,
communication and interpersonal skills. Incumbent must be a lateral thinker
with excellent analytical skills, numerical and reporting writing skills, and
excellent demonstration of end–user computer skills, Ms Word, Excel, Access
and Power Point. The incumbent must be able to work independently and in
possession of valid driver’s licenses. .
DUTIES : Provide secretariat support services. Type documents. Take minutes during
meetings. Compile and distribute agendas and minutes. Circulate and collect
48
attendance registers during meetings. Receive and re-route incoming calls.
Record and relate massages. Operate and ensure that office equipment is in
good working order. Coordinate and schedule meetings. Coordinate the
provision of refreshments and water during meetings. Follow-up with the
supervisor regarding scheduled meetings and appointments. Manage the
cancellation and rescheduling of appointments. Provide records management
and filing services. Ensure the effective flow of information to and from the
office. Receive and register incoming correspondence. File and safe keep
documents in line with the file plan and other relevant regulations and practice.
Register and distribute outgoing correspondence. Maintain the confidentiality
of documents. Receive clients and visitors. Receive and seat visitors. Provide
refreshments to clients and visitors where necessary. Respond to general
enquiries of visitors. Manage the tidiness of the office. Provide administrative
and logistical support services. Order stationary for the office. Serve as a chief
user clerk and coordinate the procurement of Office supplies, computer
consumables and stationary for the office. Check invoices for correctness and
certify them for payment. Coordinate the payment of invoices. Make bookings
for venues, accommodation and manage travel arrangements. Ensure the
processing of S&T and overtime. Collate and compile reports and any other
information as requested. Obtain the necessary signatures on documents.
Scrutinise documents to determine actions. Manage the leave register and the
submission of leave forms for the office. Monitor budget spending for the office
in order to note under and over utilisation. Collect and coordinate all
documents that relate to the budget and funding requirements
ENQUIRIES : should be directed to: Ms Dineo Masemola or Mr Caiphus Mailula (012) 765
9454.

 Image: Pixabay

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