ADMINISTRATIVE ASSISTANT SUPPORT SERVICES (DIRECTORATE: INFORMATION COMMUNICATION AND TECHNOLOGY)

DEPARTMENT OF MILITARY VETERANS
The Department of Military Veterans is an equal opportunity affirmative action employer. It is our
intention to promote representativity (race, gender and disability) through the filling of these posts and
candidates whose appointment/promotion/transfer will promote representativity will receive preference.
APPLICATIONS : Applications may be posted to: The Director: Human Resource Management,
Department of Military Veterans, Private Bag X943, Pretoria, 0001 or may be
hand delivered at corner 328 Festival & Arcadia Streets, Hatfield, Pretoria,
0001. CV including Z83 form and certified copies of qualification can be
submitted via the following email: hr.recruitment@dmv.gov.za
CLOSING DATE : 23 March 2018.
NOTE : Applications must be submitted on a Z83 Form, obtainable from any Public
Service department or on the internet at
http://www.info.gov.za/documents/forms/employ.pdf which must be signed
(an unsigned Z83 form will disqualify an application) and should be
accompanied by a recently updated, comprehensive CV as well as copies of
all qualification(s), Matric certificate must also be attached and ID-document
and Driver’s license (where applicable). Non-RSA Citizens/Permanent
Resident Permit Holders must attach a copy of his/her Permanent Residence
Permit to his/her application. Should you be in possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the
South African Qualification Authority (SAQA). Failure to submit all the
requested documents will result in the application not being considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. Short
listed candidates will be subjected to screening and security vetting to
determine the suitability of a person for employment. Successful candidates
will also be subjected to security clearance processes. Where applicable,
candidates will be subjected to a skills/knowledge test. Successful candidates
will be appointed on a probation period of twelve (12) months. The Department
reserves the right not to make appointment(s) to the advertised post(s). NB:
preference will be given to Military Veterans and Military Veterans’
dependants. Please indicate your force number on the Z83. Military Veterans
and their Dependents are requested to indicate on the covering letter their
Military Veterans status quo. No faxed or e-mailed applications will be
considered.

OTHER POST: ADMINISTRATIVE OFFICERS (9 POSTS) SUPPORT SERVICES

POST 11/56 : ADMINISTRATIVE ASSISTANT SUPPORT SERVICES (DIRECTORATE:
INFORMATION COMMUNICATION AND TECHNOLOGY) REF NO.:
DMV26/03/2018
SALARY : R183 558 per annum (Level 6)
CENTRE : Pretoria
REQUIREMENTS : A national diploma or equivalent tertiary qualification in office management or
relevant field is a requirement and minimum of 2 years’ experience at clerical
or senior clerical level or as an intern in relevant field. Knowledge, skills,
training and competencies required: Basic organizational skills,
communication and interpersonal skills. Incumbent must be a lateral thinker
with excellent analytical skills, numerical and reporting writing skills, and
excellent demonstration of end–user computer skills, Ms Word, Excel, Access
and Power Point. The incumbent must be able to work independently and in
possession of valid driver’s licenses.
DUTIES : Provide secretarial support services such as typing of documents, play the role
of secretary in meetings, compile and distribute agendas and minutes , receive
and routine incoming calls, record and relate messages, operate and ensure
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that office equipment is in good working order, coordinate and schedule
meetings, coordinate the provision of refreshment and water during meetings,
follow up with the supervisor regarding scheduled meetings and appointments
and manage the cancellation and rescheduling of appointments. Provide
records management and filling services, ensure the effective flow of
information to and from the office, receive and register incoming
correspondence, file and safe keep documents in line with the file plan and
other relevant regulations and practice, register and distribute outgoing
correspondence and maintain the confidentiality of documents. Receive
clients and visitors, receive and seat visitors, provide refreshment to clients
and visitors where necessary, respond to general queries of visitors and
manage tidiness of the office. Provide administrative and logistical support
services, order stationery for the office, serve as a chief user clerk and
coordinate the procurement of office supplies, computer consumables and
stationery for the office, check invoices for correctness and certify them for
payment, coordinate the payment of invoices. Coordinate travel and
accommodation bookings for personnel in the Directorate, collate and compile
reports and any other information as requested, obtain the necessary
signatures on documents, scrutinise documents to determine actions, manage
the leave register and the submission of leave forms for the office, monitor
budget spending for the office in order to note under and over utilisation and
collect and coordinate all documents that relate to the budget and funding
requirements.
ENQUIRIES : should be directed to: Ms Dineo Masemola or Mr Caiphus Mailula (012) 765
9454.

Image: Pixabay

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