STORES ADMINISTRATOR

DEPARTMENT OF HIGHER EDUCATION AND TRAINING (uMFOLOZI TVET COLLEGE)
APPLICATIONS : uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900
or alternatively, applications can be hand-delivered to the Central Office,
Naboomnek, Arboretum, Richards Bay 3900
CLOSING DATE : 20 April 2018 at 13:00
NOTE : Applications must be submitted on form Z83 (available at
www.umfolozicollege.co.za, from schools, colleges and government
departments) and must be completed in full and page 2 duly signed. Clear
indication of the post and reference number that is being applied for must be
indicated on your Z83 and covering letter. A recent, comprehensive
Curriculum Vitae. Certified copies of all original qualifications (Matric
Certificate must also be attached) and academic records, your ID Document
and valid driver’s licence (certification must be within the last 3 months). NonRSA
Citizens/Permanent Resident Permit Holders must attach a copy of their
Permanent Residence Permits to their application. Should you be in
possession of a foreign qualification, it must be accompanied by an evaluation
certificate from the South African Qualifications Authority (SAQA). A separate
application must be submitted for each post that you are applying for. Late
(received after closing date and time), incomplete, emailed and faxed
applications will not be considered. The employer is an equal opportunity
affirmative, action employer. The employment decision shall be informed by
the Employment Equity Plan of the Department. It is the Department’s intention
to promote equity (race, gender and disability) in the Department through the
filling of this post(s) with a candidate whose appointment will promote
representatively in line with the numerical targets as contained in our
Employment Equity Plan. The Employer reserves the right not to make an
appointment. Where applicable, candidates will be subjected to a skills test.
Correspondence will be limited to short-listed candidates. All short-listed
candidates will be subjected to a qualifications and citizen verification; criminal
record and financial/asset record checks. Applicants who have not been
invited for an interview within 60 days of the closing date should consider their
application unsuccessful.
ERRATUM: Kindly note that the following posts: Campus Manager, Ref No:
2018/001; Curriculum Specialists: NC (V) Business Studies Ref No: 2018/002,
Report 191 Business Studies, Ref No: 2018/003, NC (V) Engineering Studies,
Ref No: 2018/004 and Report 191 Engineering Studies, Ref No: 2018/005
advertised in circular 05 dated 02 February 2018 with the closing date of 23
February 2018 have been withdrawn. The mentioned posts will be readvertised
by the Department of Higher Education and Training.

OTHER POSTS: FINANCE CLERK: PRODUCTION (3 POSTS)

POST 13/25 : STORES ADMINISTRATOR, REF.NO: 2018/016
SALARY : R152 862 per annum (Level 5) plus benefits as applicable in the Public Sector
CENTRE : Chief Albert Luthuli Campus
REQUIREMENTS : Grade 12 Certificate or equivalent, with Mathematics; A recognised Welding
Trade Test. A minimum of three years Welding and/or stores experience,
Experience with welding equipment and machinery- MIG, TIG, ARC,
OXY/ACE. Valid driver’s license.
DUTIES : Monitor and control all stock levels as per Campus and Programme
requirements. Maintain optimum stock levels with up-to-date documentation
and proof of control – manually and electronically. Setup items, tools,
equipment, etc. to be clearly visible and safely displayed for issue and stock
take. Ensure availability of required consumables, tools, equipment, materials,
etc. at all times through a thorough Stores issue and return procedure, and a
strict stock control system. Maintain a high level of housekeeping and strict
adherence to Health & Safety policies, procedures and rules in both the stores,
workshops and practical work areas. Effectively conduct all relevant Health
and Safety, First Aid, SHE Representative and tools, equipment and electrical
inspections as well as inductions in the relevant area. Manage the safety and
security of all materials, tools, equipment and buildings in the relevant area by
locking-up, and opening (arming and disarming of security system). Maintain
detailed and accurate records of all requisitions, stock and all other stores and
workshop activities for effective management and control, and for audit
purposes. Ensure all records are accurately and continuously updated and
managed, i.e.: Asset, Equipment, Tools, Materials registers, etc.; Ensure that
all records and documentation is methodically filed for ease of access for
verification and audit purposes. Complete and timeously submit all relevant
administrative records and reports as required as per stipulated time frames.
Communicate required information accurately and qualitatively to supervisors
and all other stakeholders timeously. Maintain a link between stakeholders
such as lecturers, students, suppliers, etc. Conduct stock takes, and order
materials, equipment, tools, PPE’s, boots, consumables, etc. as per identified
26
optimum stock levels in order to maintain adequate stock levels to ensure
adequate availability of all items. Receive deliveries / orders, verify the receipt
of items against requisitions and delivery notes/invoices, and sign-off.
Complete all necessary SCM documentation and file methodically; Distribute
received items to designated shelving space or persons to ensure timeous
utilisation of the items. Issue materials, equipment, tools, PPE’s, Boots,
consumables, etc. as per requirements on requisitions and updating stock
levels both manually and electronically. Issue and return of tools, equipment,
materials and consumables from stock for use by lecturers and students for
the day-to-day running of the workshops. Control all incoming and outgoing
supplies, storage of materials, and manage all scrap materials and recycling
of materials. Prepare materials, tools, equipment and consumables as
required for Welding workshop exercises, tasks and projects. Construct and
dismantle structures, welding jigs, etc. for classwork, and clearing and
recovering materials for re-use. Carry out basic maintenance, inventory and
safety checks of workshop, equipment and machinery, hand tools, portable
electrical equipment, materials, etc. Under the general supervision of the
Welding Lecturer, and in emergency situations (absence of Welding Lecturer)
perform a variety of routine duties as needed, and to support and teach sheet
metal arc welding, MIG, TIG, ARC, OXY/ACE welding and cutting to students.
Maintain workshop, practical teaching areas, and storage areas in a tidy and
safe condition, and ensure compliance by all stakeholders in the relevant
designated area to Health & Safety rules and regulations.
ENQUIRIES : Ms NNF Mdladla at (035) 902 9532

Image: Pixabay

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