ADMINISTRATION LIAISON OFFICER, NKANDLA & BAMBANANI –

DEPARTMENT OF HIGHER EDUCATION AND TRAINING (uMFOLOZI TVET COLLEGE)
APPLICATIONS : uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900
or alternatively, applications can be hand-delivered to the Central Office,
Naboomnek, Arboretum, Richards Bay 3900
CLOSING DATE : 20 April 2018 at 13:00
NOTE : Applications must be submitted on form Z83 (available at
www.umfolozicollege.co.za, from schools, colleges and government
departments) and must be completed in full and page 2 duly signed. Clear
indication of the post and reference number that is being applied for must be
indicated on your Z83 and covering letter. A recent, comprehensive
Curriculum Vitae. Certified copies of all original qualifications (Matric
Certificate must also be attached) and academic records, your ID Document
and valid driver’s licence (certification must be within the last 3 months). NonRSA
Citizens/Permanent Resident Permit Holders must attach a copy of their
Permanent Residence Permits to their application. Should you be in
possession of a foreign qualification, it must be accompanied by an evaluation
certificate from the South African Qualifications Authority (SAQA). A separate
application must be submitted for each post that you are applying for. Late
(received after closing date and time), incomplete, emailed and faxed
applications will not be considered. The employer is an equal opportunity
affirmative, action employer. The employment decision shall be informed by
the Employment Equity Plan of the Department. It is the Department’s intention
to promote equity (race, gender and disability) in the Department through the
filling of this post(s) with a candidate whose appointment will promote
representatively in line with the numerical targets as contained in our
Employment Equity Plan. The Employer reserves the right not to make an
appointment. Where applicable, candidates will be subjected to a skills test.
Correspondence will be limited to short-listed candidates. All short-listed
candidates will be subjected to a qualifications and citizen verification; criminal
record and financial/asset record checks. Applicants who have not been
invited for an interview within 60 days of the closing date should consider their
application unsuccessful.
ERRATUM: Kindly note that the following posts: Campus Manager, Ref No:
2018/001; Curriculum Specialists: NC (V) Business Studies Ref No: 2018/002,
Report 191 Business Studies, Ref No: 2018/003, NC (V) Engineering Studies,
Ref No: 2018/004 and Report 191 Engineering Studies, Ref No: 2018/005
advertised in circular 05 dated 02 February 2018 with the closing date of 23
February 2018 have been withdrawn. The mentioned posts will be readvertised
by the Department of Higher Education and Training.

OTHER POST: STUDENT LIAISON OFFICER: STUDENT SUPPORT SERVICES

POST 13/10 : ADMINISTRATION LIAISON OFFICER, NKANDLA & BAMBANANI REF.
NO: 2017/084- (RE-ADVERTISEMENT) (COLLEGE APPOINTMENT)
SALARY : R226 611 per annum (Level 7) plus benefits as applicable in the Public Sector.
Fixed Term Contract until December 2019
CENTRE : Central Office
REQUIREMENTS : Senior Certificate with a relevant, recognised Diploma/Degree. Minimum of 3-
5 years’ relevant experience in financial and human resources fields.
Extensive knowledge of financial and human resources. Highly developed
verbal and written communication. Computer proficiency in MS Office
specifically MS Excel and MSWord. Knowledge of the public sector and its
financial accounting regulatory and legislative framework as well as payment
and receipting procedures.
DUTIES : KRA: Campus Project Planning and Budgeting: Conduct project-related
costing investigations; compile project budgets and capture all project
expenditure. Track project expenditure against budget and project milestones.
Prepare annual project budgets and forecasts and short term project cash and
accounting budgets. Review project plans and ensure plans indicate key
objectives, milestones, activities and required resources. KRA: Campus
Project Financial Management: Review projects general ledger for accuracy
and correct allocation. Produce monthly project financial reports for
management review. Ensure compliance with terms of all projects and
financial agreements, related documents and planning. Ensure quality of
project payroll, bookkeeping, management and statutory accounting and
reporting as well as project audit purposes. Prepare and analyse project
related financials. Monitor and control financial performances of projects
against projects plan and predetermined financial indicators. Oversee
payments to suppliers and collect payment from clients. Liaise with both
internal and external auditors. Manage cash of the project and accurate cash
flow forecasting. Reconcile the records with vendors and clients on a timely
basis. Prepare project bank account analysis on a monthly basis. Provide
monthly financial reports as required for management decision-making at
month-end. KRA: Project Management: Assist with project audits. Perform
internal compliance audits. Serve as a liaison between management and
clients’ finance departments and project managers. Ensure correct project
resource ordering, invoicing and inventory data. Identify risks impacting the
16
project margin and actively contributes to risk mitigation. Propose corrective
actions including accruals and financial provisions. KRA: Human Resource
Administration Support: Ensure compliance with Human Resource policies,
procedures and processes with reference to recruitment and employment of
project specific staff. Link salaries with relevant budget and ensure correctly
accounted for in the general ledger and budget variance analysis. Monitor and
control payroll expenditure of projects against project plan and predetermined
financial indicators. Ensure deliverables are met within the timelines, invoices
generated and payments timeously received. KRA: Reporting: Provide
detailed, up-to-date and accurate reports to College management, programme
partners and project- co-ordinators.
ENQUIRIES : Miss NNF Madladla at (035) 902 9532

Image: Pixabay

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