PERSONAL ASSISTANT (LEGAL SERVICES)

DEPARTMENT OF SOCIAL DEVELOPMENT
It is the department’s intention to promote equity through the filling of all numeric targets as contained in the
Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability
status is required. All applicants are also encouraged to number the pages of their CV and the attached
certified documents
APPLICATIONS : Please forward applications, quoting the relevant reference number to The
Gauteng Department of Social Development, 91 Commissioner Street,
Johannesburg or posted to- Private Bag X35, Johannesburg, 2000
CLOSING DATE : 18 May 2018
NOTE : Applications must be submitted on form z83, obtainable from any Public Service
Department or on the internet at www.dpsa.gov.za/documents. The Completed
and signed form should be accompanied by a recently updated CV as well as
certified copies of all qualification/s and ID document (no copies of certified copies
allowed, certification should not be more than six months old). The Department
also urges all designated groups applying for positions to please direct your
applications to the Employment Equity Office for attention Ms B. Khutsoane.
Failure to submit all the requested documents will result in the application not being
considered. Correspondence will be limited to short-listed candidates only. If you
have not been contacted within three (3) months after the closing date please
accept that your application was unsuccessful.

OTHER POST: FINANCE CLERK (4 POSTS)

POST 18/159 : PERSONAL ASSISTANT (LEGAL SERVICES) REF NO: SD/2018/04/09
SALARY : R226 611 per annum plus benefits
CENTRE : Johannesburg Head Office
REQUIREMENTS : Secretarial Diploma or equivalent qualification with 3-5 years’ experience in
rendering a support service to Senior Management. Knowledge on the relevant
legislation/policies/prescripts and procedures. Computer literacy (Microsoft Word,
Excel, Outlook and PowerPoint, Project Office) is essential. Skills and
Competencies Language skills and the ability to communicate well with people at
different levels and from different backgrounds. Good telephone etiquette, High
level of reliability, ability to do research and analyse documents and situations.
Basic knowledge on financial administration.
DUTIES : Register all incoming and outgoing mail and documents. Qualities assure the
standard required on incoming and outgoing documents. Route incoming mail and
documents. Return documents to staff for correction, amendment and
implementation. Follow up on the submission of required documents with
managers and staff. Maintain a register of incoming and outgoing mail and
documents. Distribute information to managers and staff. Notify managers about
scheduled and unscheduled meetings in the component. Liaise with other
components regarding the submission of documents. Coordinate the distribution
of reports to line managers and staff. Quality assures submitted data against set
criteria and standards. Submit consolidated reports as per the set timelines.
Maintain records of all consolidated and submitted records. Record commitments
made by the Director/Chief Director. Secure and change appointment as required.
Confirm appointments and commitments. Assist in the scheduling of appointments
in the order of priority and importance.
ENQUIRIES : Ms B Khutsoane Tel No: (011) 355 7805

Image: Pixabay

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