OFFICE ASSISTANT

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity in
DRDLR through the filling of posts. We reserve the right not to fill a position.
APPLICATIONS : DRDLR has launched an e-Recruitment System where applicants apply for a post
on line. Applications must be submitted by clicking on the link to apply for the post
above https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx
CLOSING DATE : 01 June 2018 at 16:00
NOTE : Kindly note that technical support is available from Graylink, Monday to Friday from
8:30 to 17.00 @ 021 424 8677 should you experience any difficulties with your online
application. Please ensure that you submit your application before the closing date
as no late applications will be considered. It would be appreciated if you can only
upload those course certificates applicable to the post that you apply for. All
applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a
valid work permit. Applicants will be expected to be available for selection interviews
and competency assessments at a time, date and place as determined by DRDLR.
The Department reserves the right to conduct pre-employment security screening
and appointment is subject to positive security clearance outcome. Applicants must
declare any/pending criminal, disciplinary or any other allegations or investigations
against them. Should this be uncovered post the interview the application will not be
considered for the post and in the unlikely event that the person has been appointed
such appointment will be terminated.

OTHER POST: ICT DESKTOP SUPPORT TECHNICIAN

POST 20/51 : OFFICE ASSISTANT (REF NO: 3/2/1/2018/171)
Branch: Corporate Support Services
SALARY : R226 611 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : National Diploma in Office Administration/Public Administration. 1 year experience
in rendering secretarial and support services to Senior Management. Knowledge of
Government systems and structures and office administration. Understanding of the
management information and formal reporting system. Professional office etiquette.
Good interpersonal skills. Communication skills (Verbal and written). Organisational
and planning skills. Good reporting skills. Good interpersonal relations skills.
Computer literacy. Ability to take initiative and work independently. Ability to maintain
confidentiality.
DUTIES : Render the administration, secretarial and support services to the DDG. Receive
and screen incoming calls on behalf of the DDG and take messages when required.
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Develop and update contact database. Mailing, faxing, photocopying and typing.
Arrangement of meetings, taking of minutes and provision of meals. Attend to all
logistical arrangements for the DDG. Ensure that OFTAR’s and DOTR’s for DDG
are completed and approved. Compile and submit S&T’s and SMS claims for the
DDG. Purchasing of stationery, office equipment and catering. Process all incoming
and outgoing correspondences. Receiving calls and transferring them to the DDG
referrals of incoming and outgoing mails to relevant officials (mail, sms and
telephone). Recording and tracking enquiries (Presidential hotlines, Ministerial tasks
and Parliamentary questions). Manage the diary for the DDG. Arrange and
coordinate meetings on behalf of the DDG (Workshops, short listings, interviews
Monthly Management and Staff meetings. Circulation of invitations for DDG
meetings. Making appointments for internal and external client. Receiving and
attending walk-in clients and other stakeholders. Send meeting reminders. Draft
memos, letters and reports. Type/draft letters to stakeholders, memorandums (petty
cash, stationery, office equipment: laptops, toners). Record minutes/decisions from
meetings and communicates with relevant role-players. Use a tape recorder to
recording minutes. Provide secretariat services for committees and forums. Provide
support with regards to management and coordination of the implementation of
executive decisions. Develop, implement and monitor a tracking system for
executive decisions emanating from the office of the DDG and track the
implementation thereof.
APPLICATIONS : Applications can also be submitted by post Private Bag X833, Pretoria, 0001 or hand
it delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of
Jeff Masemola and Paul Kruger Streets, Pretoria
NOTE : African, Coloured, Indian and White males and African, Coloured, Indian and White
females and Persons with disabilities are encouraged to apply

Image: Pixabay

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