PERSONAL ASSISTANT TO THE PROVINCIAL HEAD

INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE
The Independent Police Investigative Directorate (IPID) is an equal opportunity and affirmative action
employer. It is our intention to promote representatively in terms of race, gender and disability within the
Department through the filling of posts.
CLOSING DATE : 06 July 2018 at 16h30
NOTE : Applications must be submitted on form Z83, obtainable from any Public Service
Department accompanied by a fully completed and signed form Z83 and a recently
updated, comprehensive CV as well as recently certified copies( Not older than 3
months after publication of the advert) of all qualification(s) including a Senior
Certificate and ID-document [Driver’s license where applicable]. Non-RSA
Citizens/Permanent Resident Permit Holders must attach a copy of their
Permanent Residence Permits to their applications. Should you be in possession
of a foreign qualification, it must be accompanied by an evaluation certificate from
the South African Qualification Authority (SAQA). Applicants who do not comply
with the above-mentioned requirements, as well as applications received late, will
not be considered. Correspondence will be limited to short-listed candidates only.
If you have not been contacted within three (3) weeks after the closing date of this
advertisement, please accept that your application was unsuccessful. The
successful candidate will have to undergo security vetting. His / her character
should be beyond reproach. The appointment is subject to security clearance,
verification of qualifications and competency assessment (criminal record,
citizenship, credit record checks, qualification verification and employment
verification). All shortlisted candidates for SMS posts will be subjected to a
technical competency exercise that intends to test relevant technical elements of
the job, the logistics of which will be communicated by the Department. Following
the interview and technical exercise, the selection panel will recommend
candidates to attend competency assessment using the mandated DPSA SMS
competency assessment tools. The successful candidates will be appointed on a
probation period of 12 months and will be required to sign a performance
agreement. The suitable candidate will be selected with the intention of promoting
representivity and achieving affirmative action targets as contemplated in the
Department’s Employment Equity Plan.

OTHER POST: HEAD: COMMUNICATION SERVICES

POST 25/29 : PERSONAL ASSISTANT TO THE PROVINCIAL HEAD REF NO: Q9/2018/30
SALARY : R183 558 per annum, (Level 06)
CENTRE : Western Cape (Bellville)
REQUIREMENTS : A Secretarial Diploma or equivalent qualification. Minimum of 3 years’ experience
in rendering support service to Senior Management. Advanced proficiency in Ms
Word, Ms Power point, Ms Excel, Outlook and Internet Explorer. Good office
management skills (document tracking, storage and retrieval system). Sound
minute taking and communication skills, telephone etiquette, and people’s skills,
as well as general office experience are essential. The ability to act with tact and
discretion. Planning and organising skills. The ability to do research and analyse
documents and situations. Knowledge of relevant legislation / policies / prescripts
and procedures; as well as basic knowledge of financial administration are vital.
Applicants must be able to work under pressure, independently and be willing to
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work overtime when necessary. The successful candidate must be highly reliable,
self-motivated, flexible, creative, client focused and quality orientated. Driver’s
license is essential.
DUTIES : The successful candidate will be primarily responsible to render personal
assistance, including secretary support to the Provincial Head. Render
administrative support services. Provide support to the Provincial Head regarding
meetings. Supporting the Provincial Head with the administration of the budget of
the office, as well as remaining abreast with the prescripts/policies/procedures
relevant to the Provincial Head. Receiving and making telephone calls. Managing
the Provincial Head’s diary, Making travel and accommodation arrangements.
Coordination of the Provincial Head’s Travel and Subsistence Claims, Typing of
letters/ memorandums/ submissions/reports. Ensuring the effective flow of
information and documents to and from the office of the Provincial Head as well as
ensuring the safekeeping of all documentation in the office of the Provincial Head.
Obtain inputs, collates and compile reports. Arranging meetings and take minutes.
Assist with documents analysis in preparation for meetings. Keep and maintain
registers. Maintaining a task list of request into the Provincial Head’s office and
requests made by the Provincial Head, ensuring that these requests are brought
to the attention of the people who have to action them and keeping a tracking list
of the actions. Ensure adherence to brought forward dates, Filing, document
retrieval and tracking.
ENQUIRIES : Mr G Trussell (Tel No: 021 941 4800)
APPLICATIONS : Independent Police Investigative Directorate, Private Bag X43, Bellville, 7535 or
hand deliver to 1st Floor, Fintrust Building, Corner Petrusa & Mazzur Streets,
Bellville, 7530.
FOR ATTENTION : Ms N Matintela

Image: Pixabay

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