PERSONAL ASSISTANT

CIVILIAN SECRETARIAT FOR POLICE
The Civilian Secretariat for Police Service is an equal opportunity, and gender sensitive employer and it
is the intention to promote representivity in the Public Service through the filling of these posts. The
Secretariat for Police Service is committed to the achievement and maintenance of diversity and equity
employment.
APPLICATIONS : Applications must be mailed timeously to Private Bag X922 Pretoria 0001 or
hand delivered to 217 Pretorius Street, Van Erkom Arcade building 7th floor ,
Pretoria at the Reception. Faxed or e-mailed applications will not be
considered. No late applications will be accepted.
CLOSING DATE : 13 July 2018
NOTE : Applications must be submitted on the prescribed application form Z.83 of the
Public Service Act form only, (i.e. application for employment form), obtainable
from any Public Service Department or any Public Service and Administration
website or recruitment office within the Secretariat for Police Service. All
applications must be accompanied by a comprehensive Curriculum Vitae,
certified copies of all educational qualifications and supporting documents,
such as identity documents, driver’s license, etc. Former employees who left
the public service earlier on condition that they would not accept or seek reappointment;
or due to ill health and cannot provide sufficient evidence of
recovery should not apply. Failure to comply with this requirement will result in
the candidate being disqualified. Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three months of the
closing date of this advertisement, please accept that your application was
unsuccessful. All shortlisted candidates for SMS posts will be subjected to a
technical competency exercise that intends to test relevant technical elements
of the job, the logistics of which be communicated by the Department.
Following the interview and technical exercise, the selection panel will
recommend candidates to attend generic managerial competencies using the
mandated DPSA SMS competency assessment tools. Short-listed candidates
will be subjected to a security clearance. The Secretary of Police Service has
the right not to fill the post. All posts are based in Pretoria. NB: Please ensure
that your application reaches this office before 17h00 on week-days.

OTHER POST: PRINCIPAL MESSENGER/DRIVER

POST 26/10 : PERSONAL ASSISTANT REF NO: CSP/07/2018
SALARY : R242 475 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : Appropriate Secretarial Diploma or equivalent qualification. 3-5 years’
experience in rendering support to Senior Management. Knowledge of the
relevant legislation/ policies/ prescripts and procedures in the public services.
Computer competency (MS Word, Excel, Outlook, PowerPoint and emails).
Job related skills: Communication skills (Written and Verbal), Facilitation skills
and Report writing skills. Problem solving and decision making. Interpersonal
relations, Professional telephone manner, Organisational skills and ability to
multitask. Service delivery and client orientation, time management and ability
to work long hours. Confidentiality and high level reliability, Confident and
independent. Integrity and honesty. Ability to work under pressure and to tight
deadlines. Document analysis, Planning and Organising. Ability to act with tact
and discretion.
DUTIES : Provide administrative and secretarial support: Ensure the effective flow of
information and document to and from the office of the Chief Director, Ensure
safekeeping of all documentation in the office of the Chief Director, Scrutinize
routine submissions/ reports and make notes and /or recommendations for the
Chief Director. Ensure that travel arrangements are well coordinated,
Schedule and manage appointments. Prepare correspondence and other
information as requested. Coordinate and administer leave register and
telephone accounts for the Unit. Provide logistical support services: Record
minutes/ decisions and communicate to relevant role players, Prepare briefing
notes for the Chief Director, Coordinate Logistical arrangements for meeting
when required. Process and submit subsistence and travel claims. Administer
the demand management plan of the Chief Directorate, Compile draft letters
and submissions as requested. Administer the budget of the office of the Chief
11
Directorate: Collect and coordinate all documents in relation to the budget of
the Unit, Keeps record of expenditure commitments. Monitor expenditure and
alert the Chief Director of possible over and under spending, Keep a record of
expenditure and other financial commitments for the Chief Directorate. Check
and verify financial reports in support of the Chief Directorate. Provide general
support services: Prepare documents for meetings hosted and/ or attended by
the Chief Director, Circulate documents to other meeting participants and
Provide secretarial support for the Chief Directorate meetings. Perform any
other administrative duties required by the Chief Director and Follow up on
behalf of the Chief Director regarding on the implementation of meeting and
other decisions.
ENQUIRIES : Mr S Matsapola / Ms N Sefiti / (012-393-4359)

Image: Pixabay

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