OFFICE ASSISTANT

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity
in DRDLR through the filling of posts. We reserve the right not to fill a position.
APPLICATIONS : Online applications can be submitted on
https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx. Applications can also be
submitted by post Private Bag X833, Pretoria, 0001 or hand it delivered to: 184
Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola
and Paul Kruger Streets, Pretoria.
CLOSING DATE : 03 August 2018 at 16:00
NOTE : DRDLR has a dual applications system where applicants can apply online via the
e-Recruitment System or manually submit a Z83 obtainable from any Public
Service department that should be accompanied by a comprehensive CV
(previous experience must be comprehensively detailed) and certified (certification
must not be older than 12 months) copies of qualifications, service certificates (in
case of an OSD post), identification document and permanent residency/work
permit. Kindly note that technical support is available from Graylink, Monday to
Friday from 8:30 to 17.00 @ 021 424 8677 should you experience any difficulties
with your online application. Please ensure that you submit your application before
the closing date as no late applications will be considered. It would be appreciated
if you can only upload/attach those course certificates applicable to the post that
you apply for. Failure to submit the requested documents may result in your
application not being considered. If you manually apply for more than one post in
the DRDLR, please submit a separate manual application form for each post. All
applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a
valid work permit. Applicants will be expected to be available for selection
interviews and competency assessments at a time, date and place as determined
by DRDLR. The Department reserves the right to conduct pre-employment security
screening and appointment is subject to positive security clearance outcome.
Applicants must declare any/pending criminal, disciplinary or any other allegations
or investigations against them. Should this be uncovered post the interview the
application will not be considered for the post and in the unlikely event that the
person has been appointed such appointment will be terminated.

OTHER POSTS: GCIS – INTERNSHIP PROGRAMME FOR 2018/2019

POST 29/37 : OFFICE ASSISTANT (REF NO: 3/2/1/2018/236)
Branch: Financial Services
SALARY : R242 475 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : National Diploma in Office Administration/Public Administration. 1 year experience
in rendering secretarial and support services to Senior Management. Job related
knowledge: Government systems and structure and office administration;
Understanding of the management information and formal reporting system;
Professional office etiquette. Job related skills: Good interpersonal relations;
Communication (Verbal and written); Organisational and planning; Good reporting;
Computer literacy. Ability to take initiative and work independently. Ability to
maintain confidentiality.
DUTIES : Render administration, secretarial and support services to the CFO. Receive and
screen incoming calls on behalf of the CFO and take messages when required.
Develop and update contact database. Mailing, faxing, photocopying and typing.
Arrangement of meetings, taking of minutes and provision of meals. Attend to all
logistical arrangements for the CFO. Ensure that OFTAR’s and DOTR’s for CFO
are completed and approved. Compile and submit S&T’s and SMS claims for the
CFO. Purchasing of stationery, office equipment and catering. Process all
incoming and outgoing correspondences. Receiving calls and transferring
incoming and outgoing correspondence to the relevant officials (emails, sms and
telephone). Manage the diary for the Chief Directorate. Arrange and coordinate
meetings on behalf of the CFO (Workshops, shortlisting’s, interviews, Monthly
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Management and Staff meetings). Circulation of invitation for CFO meetings.
Making appointments for internal and external clients. Receiving and attending
walk-in clients and other stakeholders. Sending meeting reminders. Draft memos,
letters and reports. Type/ draft letters to stakeholders, memorandums (petty cash,
stationary, office equipment: laptops, toners). Record minutes/ decisions from
meetings and communicate with relevant role players. Use a tape recorder to
record minutes. Provide secretarial services for Committees and Forums. Provide
support with regards to the management and coordination of the implementation
of executive decisions. Develop, implement and monitor a tracking system for
executive decisions emanating from the Office of the CFO and track the
implementation thereof.
NOTE : Coloured, Indian and White males and African, Coloured, Indian White females
and Persons with disabilities are encouraged to apply.

Image: Pixabay

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