ARTISAN DEVELOPMENT ADMINISTRATIVE CLERK

DEPARTMENT OF HIGHER EDUCATION AND TRAINING
(UMFOLOZI TVET COLLEGE ANDMNAMBITHI TVET COLLEGE)

OTHER POSTS: GENERAL WORKER

POST 32/27 : ARTISAN DEVELOPMENT ADMINISTRATIVE CLERK REF NO: 2018/046
SALARY : R163 563 per annum (Level 05) plus benefits applicable to the Public Service. (College
appointment.)
CENTRE : Central Office
REQUIREMENTS : A Grade 12 NCV L4 or equivalent qualification with a three-year diploma/degree as an
added advantage. A minimum of one-year experience. Knowledge of: QCTO, NAMB
and SETA accreditation requirements; monitoring and evaluation systems, particularly
IT-based; operational and delivery mandates with respect to technical and vocational
education and training institutions. Proven computer literacy, including MSWord,
MSExcel and MSPowerPoint. Proven administrative skills and a track record in the
preparation of documents, presentations, reports and databases. Proven office
administration skills relating to record keeping. Good organisational skills with a
demonstrable ability to prioritise workload and work methodology efficiently and
accurately to meet deadlines and manage conflicting priorities. Good communication
skills, verbal and written. Advantageous: Project Management Qualification. Valid
driver’s license.
DUTIES : Office Administration: Receive and refer calls. Relay messages to the relevant persons.
Render support services. Provide electronic and other communication channels for
project stakeholders. Establish and maintain record and documentation keeping
system. Render administrative support services to the unit. Data Capturing and
Reporting: Perform data capturing duties. Type documents for the unit. Render support
services in reporting for meetings. Maintain and update occupational programme
databases with student, programme and general information. Provide business
information services and technical support to team members in the unit and industry.
Generate and summarise requisition and purchasing reports relating to occupational
programme delivery. Participate in regular unit meetings, informing colleagues of all
matters pertaining to student performance. Project Administration: Render support
services to student stipends. Render support services with scheduling of key milestones
and critically activity dependencies. Reconcile statistical and progress report.
Information: Maintain and create a systematically information storage system in hard
copy as well as electronically. Maintain good housekeeping principles. Financial
Management: Reconcile up-to-date records of the units finances. Maintain records of
units’ financial reports. Stakeholder Engagement: Organise the stakeholder
engagement process. Distribute feedback to stakeholder groups. Record and report on
review and renew accreditation status. Arrange employers to negotiate student
placement and to make sure they comply with quality assure requirements. Maintain a
data base of recruited employers for placement of students. Liaise with the SETA
registered Moderator and Assessor. Attend trainings and all workshops to keep abreast
with the changes. Prepare administrative documents for site visits, verification and
accreditation processes.
ENQUIRIES : Mrs NNF Khanyile, Tel No: (035) 902 9532
APPLICATIONS : uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or
alternatively, applications can be hand-delivered to the Central Office, Naboomnek,
Arboretum, Richards Bay 3900
NOTE : Applications must be submitted on form Z83 (available at www.umfolozicollege.co.za,
from schools, colleges and government departments) and must be completed in full and
page 2 duly signed. Clear indication of the post and reference number that is being
applied for must be indicated on your Z83 and covering letter. A recent, comprehensive
Curriculum Vitae. Certified copies of all original qualifications (Matric Certificate or
equivalent qualification must also be attached) and academic records, your ID
Document and valid driver’s license (certification must be within the last 3 months). NonRSA
Citizens/Permanent Resident Permit Holders must attach a copy of their
Permanent Residence Permits to their application. Should you be in possession of a
foreign qualification, it must be accompanied by an evaluation certificate from the South
African Qualifications Authority (SAQA). A separate application must be submitted for
each post that you are applying for. Late (received after closing date and time),
incomplete, emailed and faxed applications will not be considered. The employer is an
32
equal opportunity affirmative, action employer. The employment decision shall be
informed by the Employment Equity Plan of the Department. It is the Department’s
intention to promote equity (race, gender and disability) in the Department through the
filling of this post(s) with a candidate whose appointment will promote representatively
in line with the numerical targets as contained in our Employment Equity Plan. The
Employer reserves the right not to make an appointment. Where applicable, candidates
will be subjected to a skills test. Correspondence will be limited to short-listed
candidates. All short-listed candidates will be subjected to a qualifications and citizen
verification; criminal record and financial/asset record checks. Applicants who have not
been invited for an interview within 60 days of the closing date should consider their
application unsuccessful.
CLOSING DATE : 30 August 2018 at 16:00

Image: Pixabay

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