The Civilian Secretariat for Police Service is an equal opportunity, and gender sensitive employer and it is the
intention to promote representivity in the Public Service through the filling of these posts. The Secretariat for
Police Service is committed to the achievement and maintenance of diversity and equity employment.
APPLICATIONS : Applications must be mailed timeously to Private Bag X922 Pretoria 0001 or hand
delivered to 217 Pretorius Street, Van Erkom Arcade building 7th floor , Pretoria at the
CLOSING DATE : 24 August 2018
NOTE : Applications must be submitted on the prescribed application form Z.83 of the Public
Service Act form only, (i.e. application for employment form), obtainable from any Public
Service Department or any Public Service and Administration website or recruitment
office within the Secretariat for Police Service. All applications must be accompanied by
a comprehensive Curriculum Vitae, certified copies of all educational qualifications and
supporting documents, such as identity documents, driver’s license, etc. Former
employees who left the public service earlier on condition that they would not accept or
seek re-appointment; or due to ill health and cannot provide sufficient evidence of
recovery should not apply. Faxed or e-mailed applications will not be considered. No
late applications will be accepted. Failure to comply with this requirement will result in
the candidate being disqualified. Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three months of the closing date
of this advertisement, please accept that your application was unsuccessful. All
shortlisted candidates for SMS posts will be subjected to a technical competency
exercise that intends to test relevant technical elements of the job, the logistics of which
be communicated by the Department. Following the interview and technical exercise,
the selection panel will recommend candidates to attend generic managerial
competencies using the mandated DPSA SMS competency assessment tools. Shortlisted
candidates will be subjected to a security clearance. The Secretary of Police
Service has the right not to fill the post. All posts are based in Pretoria. NB: Please
ensure that your application reaches this office before 17h00 on week-days.


SALARY : R299 709 per annum
CENTRE : Pretoria
REQUIREMENTS : National Diploma/ Degree in Public Administration or equivalent qualification. 2-3 years’
experience in Secretarial/ Office Administration or Personal Assistant field. Knowledge
of the Constitution of the Republic of South Africa, Public Service Regulations, Public
Finance Management Act. Treasury Regulations, Supply Chain Management
procedures and Personnel Performance Management Systems. Computer literacy,
strong communication (verbal & written) skills. Presentation skills, planning and
organizing skills. Ability to interact with all functions & levels including top management
and facilitation skills. An analytical approach to problem solving, confidentiality, integrity
and honesty. Ability to work under pressure and work long hours. Driver’s License.
DUTIES : Provide executive administrative support, ensure an effective flow of information and
documents to and from the office of the Head of Department. Coordinate travel
arrangements, schedule and manage appointments. Coordinate and administer leave
register and telephone accounts for the Office of the Head of Department. Prepare
briefing notes for the Head of Department, safekeeping of all documentation. Provide
logistical support services, process and submit subsistence and travel claims. Handle
queries from internal and external clients. Manage the budget of the office of the Head
of Department, monitor expenditure and alert the Head of Department of possible over
and under spending, keep a record of expenditure and other financial commitments.
Check and verify financial reports, compilation of various submissions/ memoranda and
responses in relation to the disbursement function. Oversee effective, efficient and
economical utilisation of the funds.
ENQUIRIES : Ms NM Sefiti / Mr S Matsapola Tel No: (012) 393 4359/2500

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