SECRETARY

DEPARTMENT OF WATER AND SANITATION
APPLICATIONS : Head Office (Pretoria): Please forward your applications quoting the relevant
reference number to the Department of Water and Sanitation, Private Bag X350,
Pretoria, 0001 or hand deliver to Continental Building, Corner of Visagie and
Bosman Street, Pretoria. For attention: Ms LI Mabole
Kwa-Zulu Natal (Durban): Please forward your applications quoting the relevant
reference number to the Regional Head: KwaZulu-Natal, Department of Water and
Sanitation, P O Box 1018, Durban, 4000. For attention: The Manager (Human
Resources)
Western Cape (Bellville / Clanwilliam): Please forward your applications quoting
the relevant reference number to The Regional Head: Western Cape, Department
of Water and Sanitation, Private Bag X16, Sanlamhof, 7532 or hand deliver to
Sigma Building, 3 Blanckenberg Road, and Bellville. For attention: Ms K Melelo
CLOSING DATE : 07 September 2018
NOTE : Applications must be submitted on a signed and dated Z83 form, obtainable from
any Public Service Department, and should be accompanied by a comprehensive
CV as well as certified copies of qualifications and Identity document. No late,
faxed or e-mailed applications will be accepted. Correspondence will be limited to
shortlisted candidates only. If you have not heard from us within two (2) months of
the closing date, please accept that your application was unsuccessful. Preference
will be given to previously disadvantage groups. Successful applicants will be
required to undergo standard Government security clearance procedures including
verification of qualifications. Should you be in a possession of a foreign
qualification(s), it must be accompanied by an evaluation from South African
Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected
to a technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the department. Following the
interview and technical exercise, the selection panel will recommend candidates
to attend a generic managerial competency assessment (in compliance with the
DPSA Directive on the implementation of competency based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS competency assessment tools” People with disabilities
are encouraged to apply for the posts. People who are not employed by the Public
Service Departments are welcomed to apply for posts. The department reserves
the right not to make an appointment.

OTHER POSTS: DRIVER/MESSENGER (X 2 POSTS)

POST 34/48 : SECRETARY REF NO: 070918/19
Branch IWC
Dir: Shared Water Courses
SALARY : R163 563 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate and certificate in Secretarial Services. One (1) to two (2) years
experience in secretarial duties and general administration. Knowledge of
administrative procedures. Knowledge in secretarial duties, computer literacy,
proficient in Microsoft Office and Outlook, sound organisational skills. Good people
skills. High level of reliability and flexibility. Sound written and verbal
communication skills. Ability to act with tact and discretion. Basic Knowledge of
dispute resolution process. Understanding of project management related issues.
Basic Financial Management and knowledge of PFMA. Client orientation and
customer focus. Accountability and Ethical Conduct. Able to work in a high
pressure environment. Innovation and networking skills.
DUTIES : Provides secretarial, receptionist and clerical support service to the Director.
Receive telephone calls and messages for the Director and channels calls to
relevant role players if needs be. Manages and coordinates the diary of the
Director by recording appointments and events. Do all required typing in the office
of the Director. Compilation and coordination of documents for the Directorate and
Director. Operates office equipment like fax machines and photocopies. Liaise with
travel agencies to make travel arrangements and other logistics. Coordinate and
arrange all meetings and events for the office of the Director. Collects all relevant
documents and information to enable the Director to prepare for meetings.
Records minutes of the meetings of the Director when required. Process and
manage all travel arrangements for the Director. Process all travel and subsistence
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claims and all invoices that emanate from the activities of the work of the Director.
Drafts routine correspondence and reports and administers matters like leave
registers and telephone accounts. Receives, records and distributes all incoming
and outgoing documents. Handles the procurement of standard items like
stationery, refreshments etc. Remains up to date with regard to prescripts / policies
and procedures applicable to her / his work terrain to ensure efficient and effective
support to the Director. Studies relevant Public Service and Departmental
prescripts / policies and other documents to ensure that the application thereof is
understood properly. Remains abreast with procedures and processes that apply
in the office of the Director. Perform any other relevant functions to assist the
Director.
ENQUIRIES : Meso K Tel No: 012 336 8138

 

Image: Pixabay

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