SECRETARY

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote
representivity in DRDLR through the filling of posts. We reserve the right not to fill a position.
APPLICATIONS : Online applications can be submitted on
https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx. Kindly note that
technical support is available from Graylink, Monday to Friday from 8:30 to
17.00 @ 086 137 0202 should you experience any difficulties with your online
application.
CLOSING DATE : 21 September 2018 at 16:00
NOTE : DRDLR has a dual applications system where applicants can apply online via
the e-Recruitment System or manually submit a Z83 obtainable from any
Public Service department that should be accompanied by a comprehensive
CV (previous experience must be comprehensively detailed) and certified
(certification must not be older than 12 months) copies of qualifications,
service certificates (in case of an OSD post), identification document and
permanent residency/work permit. Please ensure that you submit your
application before the closing date as no late applications will be considered.
It would be appreciated if you can only upload/attach those course certificates
applicable to the post that you apply for. Failure to submit the requested
documents may result in your application not being considered. If you
manually apply for more than one post in the DRDLR, please submit a
separate manual application form for each post. All applicants must be SA
Citizens/Permanent Residents or Non-SA Citizens with a valid work permit.
Applicants will be expected to be available for selection interviews and
competency assessments at a time, date and place as determined by DRDLR.
The Department reserves the right to conduct pre-employment security
screening and appointment is subject to positive security clearance outcome.
Applicants must declare any/pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered post the
interview the application will not be considered for the post and in the unlikely
event that the person has been appointed such appointment will be
terminated.

OTHER POSTS: ADMINISTRATIVE ASSISTANT

POST 36/47 : SECRETARY (REF NO: 3/2/1/2018/281)
Directorate: Quality Assurance and Administration
SALARY : R196 407 per annum (Level 06)
CENTRE : Eastern Cape (East London)
43
REQUIREMENTS : Grade 12/Senior Certificate or an equivalent or any other training
course/qualification that will enable the person to perform the work
satisfactorily. Relevant experience in a secretarial environment. Job related
knowledge: Advanced computer literacy (MS Word, MS Excel, Power Point,
Group Wise etc.). Job related skills: Good telephone etiquette; Sound
organisational; Good people skills; Ability to work under pressure as well as
willingness to work irregular hours; Computer literacy; Language and ability to
communicate well with people at different levels and different background;
High level of reliability; Basic written communication; Ability to act with tact and
discretion; Good grooming and presentation.
DUTIES : Provide a secretarial/receptionist support service to the Director. Receive
telephonic calls and refers the callers to the correct role players if not meant
for the relevant managers. Records appointments and events the diary. Type
documents for the manager and other staff within the unit on a word processor.
Operate office equipment e.g. fax machines and photocopiers. Provide a
clerical support service to the Director. Liaise with travel agencies to make
travel arrangements. Check the arrangements when relevant documents are
received. Arrange meeting and events for the manager and staff in the unit.
Identify venues, invite role players, organise refreshments, and set up
schedules meetings and events. Process travel and subsistence claims for the
unit. Process all invoices that emanate from the activities of the work of the
manager. Record basic minutes of meetings of the manager. Draft routine
correspondences and reports. Do filling of documents for the manager.
Administer matters like leave register and telephonic account. Receive records
and distributes all incoming and outgoing documents. Handle the procurement
of standard items like stationery, refreshments etc. Collect all relevant
documents to enable the manager to prepare for meeting. Remain up to date
with regard to prescripts/policies and procedures applicable to her/his work
environment to ensure efficient and effective support to the Director. Study the
relevant Public Service and the departmental prescripts/policies and other
documents to ensure that application thereof is understood properly. Remains
abreast with the procedures and processes that apply in the office of the
manager.
APPLICATIONS : Applications can also be submitted by post P.O.Box 1716, East London, 5201
or hand it delivered to: Moors Street, Ocean Terrace, Block H Quigney 1st
Floor, East London, 5201.
NOTE : African, Coloured, Indian and White males and Indian and White females and
Persons with disabilities are encouraged to apply.

 

Image: Pixabay

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