ADMIN OFFICER: FINANCIAL ASSET MANAGEMENT

PROVINCIAL TREASURY
The Provincial Treasury in the Eastern Cape is an equal opportunity, affirmative action employer.
Females and disabled persons are encouraged to apply. Employment Equity targets of the Department
will be adhered to.
APPLICATIONS : Post to: The Director: Human Resources Services, Eastern Cape Provincial
Treasury, Private Bag X0029, Bhisho, 5605. Hand Delivery: Human
Resources Section, Provincial Treasury, Room No: 3052 3rd Floor:
Tyamzashe Building, Bhisho
FOR ATTENTION : Ms Bonelwa Ndayi
CLOSING DATE : 21 September 2018
NOTE : Applications must be submitted on the Application for Employment Form (Z83)
obtainable from any Public Service Department or go to www.dpsa.gov.za and
should be accompanied by a comprehensive CV, including at least two
contactable referees, and certified copies of qualifications, driver’s license
(where applicable) and Identity Document (with an original certification stamp)
The Z83 form must be signed by an original signatures. It is the responsibility
of applicants in possession of foreign qualifications to submit evaluated results
by the South African Qualification Authority (SAQA). All shortlisted candidates
will be subjected to a technical exercise that intends to test relevant elements
of the job. Applicants must quote the relevant reference number for the post
as advertised. For SMS post: Females and people with disabilities are
encouraged to apply and will be given preference and short listed candidates
will be required to undergo competency assessments. If you have not been
contacted within three (3) months of the closing date of this advertisement,
please accept that your application was unsuccessful. The Department of
Provincial Treasury welcomes people with disabilities and they may be given
preference .All short listed candidates will be required to undergo preemployment
screening. All the appointments are subject to security vetting
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results. Applications from all racial groups are welcome. However, in making
appointments to the posts the department will give preference to some
employment equity target groups based on the Employment Equity Plan of the
Department.Failure to submit a comprehensive CV, academic qualifications
and the signed Z83 form will result in the disqualification of the application from
the process. Applications received after closing date will not be considered.
No faxed/email applications will be accepted. For all posts people with
disabilities will be given preference.

OTHER POSTS: PROVISIONING ADMIN CLERK

POST 36/154 : ADMIN OFFICER: FINANCIAL ASSET MANAGEMENT REF NO:
PT11/09/2018
Purpose: To render office administrative and management support services to
Financial Asset Management Directorate.
SALARY : R242 475 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : A Three year Degree (NQF level 7) or National Diploma (NQF Level 6) in
Office Administration or Relevant Certificate of RPL (as assessed and
awarded by a recognised institution of learning, with a minimum of 120 credits
at NQF Level 6) in Office Administration/ Public Administration or any other
related qualification coupled with a Minimum of two years expereince in
administration environment.
DUTIES : Render Administrative and Management Support Services to the Directorate:
Administratively manage, organise and coordinate activities to ensure
seamless flow of information within the directorate.Screen incoming and
outgoing correspondence in the Directorate. Scrutinise routing submissions,
reports and prepare notes for Director. Prioritise matters within the office of
the Directorate. Circulate correspondence to relevant offices as and when
required. Draft on instruction correspondence for the Directorate. Keep safe
and regularly back-up all documentation and electronic correspondence in the
office of the Director in line with the approved File Plan, and relevant legislation
and policies. Administer attendance register, leave register, payroll slips and
telephone accounts for the Directorate Make follow-ups on outstanding
reports. Develop and maintain record management system in the Director’s
office. Facilitate the travel and accommodation in the office of the Director and
process S&T claims. Draft documents or reports as and when required for
Directorate. Facilitate the procurement of standard items for the office of the
Director. Undertake ad-hoc administrative duties such as photocopying,
faxing, scanning etc. for the directorate. Ensure that office equipment is in
good working order. Coordinate Reports within the Directorate: Compile
progress, monthly and management reports. Consolidate the submission of
Annual Performance Agreements and Performance Assessments for the
Directorate .Make follow ups on outstanding reports and prepare report for
submission to the Director .Coordinate inputs and compile integrated
performance reports, Compile integrated IYM reports. Compile and integrate
the budget. Validate the PMDS Submissions for the Directorate. Administer
Budget Processes and Planning within the Directorate: Provide inputs in the
budget planning of Directorate. Consolidate budget forms for the Directorate.
Develop and implement Procurement Plan according to 12 months
projections. Monitor proper utilisation of the budget according to monthly
projections. Keep records of expenditure commitments, monitor expenditure
by means of checking BAS reports and alert the Directorates of possible over
– and under spending .Compile the Directorate’s monthly In-Year Monitoring
Reports. Prepare and make presentation on the spending of budget of the
Directorate on monthly meetings. Identify the need to move funds between
items, consult with the heads of Directorates and compile draft memo for this
purpose. Make follow-ups on progress of supplier payments to avoid accruals.
Manage Area of Responsibility: Prepare progress reports on compliance
matters and submit reports to internal and external stakeholders. Determine
most effective procedures and methods and render advice relating
organisational efficiency to achieve organisational goals. Maintain high
standards by ensuring that the team / section produces excellent work in terms
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of quality / quantity and timeliness, Resolve problems of motivation and control
with minimum guidance from manager, Ensure Performance Agreements,
Work Plans and Personal Development Plans (PDP’s) for all subordinates are
developed and implemented timeously, Manage daily and enforce timely
submission of Performance Assessments of all subordinates. Ensure assets
are managed, maintained and kept safely by subordinates.
ENQUIRIES : can be directed to Ms B Ndayi Tel No: 040 1010 072/071

 

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