ASSISTANT DIRECTOR: RECORDS MANAGEMENT

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity
in DRDLR through the filling of posts. We reserve the right not to fill a position.
APPLICATIONS : Online applications can be submitted on
https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx. Kindly note that
technical support is available from Graylink, Monday to Friday from 8:30 to 17.00
@ 086 137 0202 should you experience any difficulties with your online application.
CLOSING DATE : 28 September 2018 at 16:00
NOTE : DRDLR has a dual applications system where applicants can apply online via the
e-Recruitment System or manually submit a Z83 obtainable from any Public
Service department that should be accompanied by a comprehensive CV
(previous experience must be comprehensively detailed) and certified (certification
must not be older than 12 months) copies of qualifications, service certificates (in
case of an OSD post), identification document and permanent residency/work
permit. Please ensure that you submit your application before the closing date as
no late applications will be considered. It would be appreciated if you can only
upload/attach those course certificates applicable to the post that you apply for.
Failure to submit the requested documents may result in your application not being
considered. If you manually apply for more than one post in the DRDLR, please
submit a separate manual application form for each post. All applicants must be
SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit.
Applicants will be expected to be available for selection interviews and competency
assessments at a time, date and place as determined by DRDLR. The Department
reserves the right to conduct pre-employment security screening and appointment
is subject to positive security clearance outcome. Applicants must declare
any/pending criminal, disciplinary or any other allegations or investigations against
them. Should this be uncovered post the interview the application will not be
considered for the post and in the unlikely event that the person has been
appointed such appointment will be terminated.

OTHER POSTS: SENIOR PROJECT OFFICER: PRE-SETTLEMENT

POST 37/63 : ASSISTANT DIRECTOR: RECORDS MANAGEMENT REF NO: 3/2/1/2018/300
Office of the Chief Registrar of Deeds
SALARY : R356 289 per annum (Level 09)
CENTRE : Pretoria
REQUIREMENTS : National Diploma in Information Management/Records Management/Public
Administration. 3 years of experience in records environment. National Archives.
Information Management. Understanding of most prevalent system (Database
management Systems, Transaction Processing Systems, Document Management
Systems). PFMA, Treasury Regulations. Knowledge of relevant standards,
statutory and regulatory framework. Computer Literacy. Archiving Skills. Program
and Project Management. Inter-personal skills. Communication skills (Written and
Verbal). Organising skills. Supervisory Skills.
48
DUTIES : Facilitate implementation of records management policies and guidelines.
Maintain the filing system for the branch. Advice and coordinate the use of
approved File Plan by staff. Reduce the duplication of records to improve
information sharing. Liaise with the departmental records manager on additions
and amendments of the file plan. Provide postal and courier services. Provide
reprographic services. Implement records preservation strategies on vital records.
Implement systematic disposal of inactive records. Monitor and evaluate records
management practices for compliance to sound records management practices.
Manage capturing process on the projects undertaken by the business units.
Provide management information on projects. Facilitate access to information and
records. Facilitate users’ access to the database system. Provide and coordinate
training on records administration. Undertake regular reviews and analysis of
records management training needs. Provide a professional development
programme for records management staff. Raise awareness on records
management and information practices. Participate in the IRMF Forum. Administer
and maintain database. Conduct regular registry inspections/audit. Provide
compliance report on records management in the branch. Provide reports on the
records management implementation programme. Manage the provision of
support to meetings for the Chief Registrar of Deeds. Coordinate the arrangements
of refreshments for the meetings. Manage the provision of the venue for the
meetings.
APPLICATIONS : Applications can also be submitted to: Office of the Chief Registrar of Deeds,
Private Bag X918, Pretoria, 0001 or hand it delivered to: Rentmeester Building,
Room 412, 4th floor, Corner Pretorius and Bosman Street, For attention HRM.
NOTE : Preference would be given to Coloured and Indian Males, Coloured, Indian and
White Females and people with disabilities.

 

Image: Pixabay

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