ADMINISTRATIVE ASSISTANT

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

OTHER POSTS: ADMNISTRATIVE OFFICER: ASSETS AND FACILITIES

POST 39/132 : ADMINISTRATIVE ASSISTANT REF NO: DHET 134/09/2018
Branch: Skills Development
Directorate: ICT and Analytics (NSF)
SALARY : R242 475 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : A National Senior Certificate / Grade 12/ NCV Level 4. A recognised National Diploma qualification (NQF Level 6) will be an added advantage. At least three years’ work
experience in office administration experience. Candidates that have a good
understanding of the post school education and training system will also have an added
advantage. This is an administrative position in the National Skills Fund and requires an
individual with proven administrative capabilities. Further skills requirements relates to
technical proficiency, excellent communication and interpersonal skills, strong
administrative organisational and general office management skills, problem solving
and analysis, report writing, quality management, budgeting and financial management,
stakeholder engagement and management. The incumbent must be client orientated,
customer focused, responsive and be able to perform in a team environment. Good
computer skills and a valid driver’s license are requirements. Although the position will
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be mainly office based, candidates must be willing to travel. Candidates must also be
committed to work irregular hours to meet deadlines.
DUTIES : Prepare reports, presentations, correspondence and spreadsheets; Quality assure
documentation. Correspond with and coordinate stakeholders. Upload documentation
on the system. Take minutes of meetings and distribute to participants. Manage
incoming and outgoing mail. Manage office stationary for the directorate. Manage office
assets for the directorate. Manage travel, accommodation, S&T claims and other
logistical requests for the directorate. Maintain the filing system for the directorate.
Maintain directorate diary; Make photocopies of documentation. Prepare documentation
for meetings. Take minutes. Answer telephone calls and take messages. Welcome
visitors to the directorate. Prepare material for special events such as invitations, RSVPs
and programs. Make bookings and schedule meetings. Perform other administrative
support functions. Participate as an active member in the directorate.
ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Ms X Rikhotso Tel No: 012 312 5513 / Mr R Kgare
Tel No: 012 312 5442
APPLICATIONS : Please forward your application, quoting the reference number to: The Director-General,
Department of Higher Education and Training, Private Bag X 174, Pretoria, 0001 or
Hand deliver to: 123 Francis Baard Street (former Schoeman Str.) Pretoria.
NOTE : Applications must be submitted on Z83 form obtainable from any public service
department or on the internet at www.gov.za/documents and must be accompanied by
a recently updated comprehensive cv (with three contactable references and certified
copies of all qualifications, identity document (id) not older than three months, including
drivers licence (where it is required). It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African qualification authority (SAQA) and the
evaluation certificate from SAQA must be attached. Failure to sign z83 and submit the
requested documents will result in your application not being considered. Candidates
whose appointments will promote representativity in terms of race, gender and disability
will receive preference. As of 1st July 2006, all new appointments in the public service
have to be part of the government employee medical scheme (gems) in order to qualify
for a government medical subsidy. Correspondence will only be entered into with shortlisted
applicants. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was unsuccessful.
Suitable candidates will be subjected to personnel suitability checks (criminal record
check, citizenship verification, qualification/study verification and previous employment
verification). Successful candidates will also be subjected to security clearance
processes. All shortlisted candidates for SMS posts will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics of which
will be communicated by the Department. The successful candidate will be required to
sign an annual performance agreement, disclose his/her financial interests and be
subjected to security clearance. Applications received after the closing date or faxed
and emailed applications will not be considered.
CLOSING DATE : 12 October 2018 at 16H00.

 

Image: Pixabay

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