DEPARTMENT OF HIGHER EDUCATION AND TRAINING
OTHER POSTS: SENIOR ADMINISTRATION CLERK: RISK MANAGEMENT
POST 39/133 : ADMNISTRATIVE OFFICER: ASSETS AND FACILITIES REF NO: DHET 135/09/2018 Branch: National Skills Fund
Directorate: Financial Management and Administration
SALARY : R242 475 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : A National Senior Certificate / Grade 12/ NCV Level 4. A recognised National Diploma
qualification (NQF Level 6) will be an added advantage coupled which at least three (3)
years’ work experience in facilities and asset management, maintenance and general
administrative support. Candidates that have public sector administration experience
will have an added advantage. This is an administrative position in the National Skills
Fund and requires an individual with proven administrative capabilities. Further skills
requirements relates to technical proficiency, excellent communication and
interpersonal skills, strong administrative organisational and general office management
skills, problem solving and analysis, report writing, quality management, budgeting and
financial management, stakeholder engagement and management. The incumbent
must be client orientated, customer focused, responsive and be able to perform in a
team environment. Good computer skills is a requirement. Although the position will be
mainly office based, candidates must be willing to travel. Candidates must also be
committed to work irregular hours to meet deadlines.
DUTIES : Assist in the provision of appropriate facilities for head office and regions, including
office space and parking. Assist in facilities, assets and inventories planning and
budgeting. Assist in the allocation and usage of facilities space and assets across NSF,
Assist with the general repairs and maintenance of NSF’s facilities and assets. Assist in
the management of cleaning services. Assist with health and safety requirements.
Perform repairs and maintenance functions. Maintain the NSF’s asset and inventory
procurement plan and registers, Draft purchase requisitions of assets and inventories.
Assist with rental and lease agreements related to facilities and assets. Receive and
check assets and inventories purchased (including barcoding of assets). Assist with the
safeguarding, disposal, tracking and recordkeeping of assets and inventories. Attend to
request related to facilities and assets help desk, including the management of all
requests, queries and complaints related to facilities, assets and inventories. Perform
asset and inventory counts. Assist with the preparation of relevant financial workbooks.
Assist with the preparation of audit files related to facilities, assets and inventories for
use by the Auditor-General of South Africa and internal audit during audit processes.
Participate as an active member of the NSF finance team.
ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Ms X Rikhotso Tel No: 012 312 5513 / Mr R Kgare
Tel No: 012 312 5442
APPLICATIONS : Please forward your application, quoting the reference number to: The Director-General,
Department of Higher Education and Training, Private Bag X 174, Pretoria, 0001 or
Hand deliver to: 123 Francis Baard Street (former Schoeman Str.) Pretoria.
NOTE : Applications must be submitted on Z83 form obtainable from any public service
department or on the internet at www.gov.za/documents and must be accompanied by
a recently updated comprehensive cv (with three contactable references and certified
copies of all qualifications, identity document (id) not older than three months, including
drivers licence (where it is required). It is the applicant’s responsibility to have foreign
qualifications evaluated by the South African qualification authority (SAQA) and the
evaluation certificate from SAQA must be attached. Failure to sign z83 and submit the
requested documents will result in your application not being considered. Candidates
whose appointments will promote representativity in terms of race, gender and disability
will receive preference. As of 1st July 2006, all new appointments in the public service
have to be part of the government employee medical scheme (gems) in order to qualify
for a government medical subsidy. Correspondence will only be entered into with shortlisted
applicants. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was unsuccessful.
Suitable candidates will be subjected to personnel suitability checks (criminal record
check, citizenship verification, qualification/study verification and previous employment
verification). Successful candidates will also be subjected to security clearance
processes. All shortlisted candidates for SMS posts will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics of which
will be communicated by the Department. The successful candidate will be required to
sign an annual performance agreement, disclose his/her financial interests and be
subjected to security clearance. Applications received after the closing date or faxed
and emailed applications will not be considered.
CLOSING DATE : 12 October 2018 at 16H00