PERSONAL ASSISTANT

CIVILIAN SECRETARIAT FOR POLICE SERVICE
The Civilian Secretariat for Police Service is an equal opportunity, and gender sensitive employer
and it is the intention to promote representivity in the Public Service through the filling of these
posts. The Secretariat for Police Service is committed to the achievement and maintenance of
diversity and equity employment.
APPLICATIONS : Applications must be mailed timeously to Private Bag X922 Pretoria 0001
or hand delivered to 217 Pretorius Street, Van Erkom Arcade building 7th
floor , Pretoria at the Reception.
CLOSING DATE : 19 October 2018
NOTE : Applications must be submitted on the prescribed application form Z.83
of the Public Service Act form only, (i.e. application for employment form),
obtainable from any Public Service Department or any Public Service and
Administration website or recruitment office within the Secretariat for
Police Service. All applications must be accompanied by a
comprehensive Curriculum Vitae, certified copies of all educational
qualifications and supporting documents, such as identity documents,
driver’s license, etc. Former employees who left the public service earlier
on condition that they would not accept or seek re-appointment; or due to
ill health and cannot provide sufficient evidence of recovery should not
apply. Faxed or e-mailed applications will not be considered. No late
applications will be accepted. Failure to comply with this requirement will
result in the candidate being disqualified. Correspondence will be limited
to shortlisted candidates only. If you have not been contacted within three
months of the closing date of this advertisement, please accept that your
application was unsuccessful. All shortlisted candidates for SMS posts
will be subjected to a technical competency exercise that intends to test
relevant technical elements of the job, the logistics of which be
communicated by the Department. Following the interview and technical
exercise, the selection panel will recommend candidates to attend
generic managerial competencies using the mandated DPSA SMS
competency assessment tools. Short-listed candidates will be subjected
to a security clearance. The Secretary of Police Service has the right not
to fill the post. All posts are based in Pretoria. NB: Please ensure that
your application reaches this office before 17h00 on week-days.

OTHER POSTS: PERSONAL ASSISTANT: OFFICE OF THE CFO A

POST 40/03 : PERSONAL ASSISTANT REF NO: CSP/13/2018
SALARY : R242 475 per annum
CENTRE : Pretoria
REQUIREMENTS : Appropriate Secretarial Diploma or equivalent qualification. 3-5 years’
experience in rendering support to Senior Management. Knowledge on
the relevant legislation/ policies/ prescripts and procedures in the public
services. Computer competency (MS Word, Excel, Outlook, PowerPoint
and emails). Job related skills: communication skills (Written and Verbal),
facilitation skills and report writing skills. Problem solving and decision
making. Interpersonal relations, professional telephone manner,
organisational skills and ability to multitask. Inherent requirements:
service delivery and client orientation, time management and ability to
work long hours. Confidentiality and high level reliability, confident and
independent. Integrity and honesty. Ability to work under pressure and to
tight deadlines. Document analysis, planning and organising. Ability to act
with tact and discretion.
DUTIES : Provide administrative and secretarial support: ensure the effective flow
of information and document to and from the office of the Chief Director,
ensure safekeeping of all documentation in the office of the Chief
Director, scrutinize routine submissions/ reports and make notes and /or
recommendations for the Chief Director. Ensure that travel arrangements
6
are well coordinated, schedule and manage appointments. Prepare
correspondence and other information as requested. Coordinate and
administer leave register and telephone accounts for the Unit. Provide
logistical support services: record minutes/ decisions and communicate
to relevant role players, prepare briefing notes for the Chief Director,
coordinate logistical arrangements for meeting when required. Process
and submit subsistence and travel claims. Administer the demand
management plan of the Chief Directorate, compile draft letters and
submissions as requested. Administer the budget of the office of the Chief
Directorate: collect and coordinate all documents in relation to the budget
of the Unit, keeps record of expenditure commitments. Monitor
expenditure and alert the Chief Director of possible over and under
spending, keep a record of expenditure and other financial commitments
for the Chief Directorate. Check and verify financial reports in support of
the Chief Directorate. Provide general support services: prepare
documents for meetings hosted and/ or attended by the Chief Director,
circulate documents to other meeting participants and provide secretarial
support for the Chief Directorate meetings. Perform any other
administrative duties required by the Chief Director and follow up on
behalf of the Chief Director regarding on the implementation of meeting
and other decisions.
ENQUIRIES : Ms NM Sefiti / Mr S Matsapola Tel No: (012) 393 4359/2500

 

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