PERSONAL ASSISTANT TO CHIEF DIRECTOR: INVESTIGATION AND INFORMATION MANAGEMENT

INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE
The Independent Police Investigative Directorate’s (IPID) intention is to promote representatively in
terms of race, gender and disability within the Department through the filling of posts. Candidates,
whose appointment/promotion/transfer will promote the achievement of gender equity within the
IPID, will receive preference.
CLOSING DATE : 19 October 2018
NOTE : Applications must be submitted on form Z83, obtainable from any Public
Service Department accompanied by a fully completed and signed form
Z83 and a recently updated, comprehensive CV as well as recently
certified copies (Not older than 3 months after publication of the advert)
of all qualification(s) including a Senior Certificate and ID-document
[Driver’s license where applicable]. Non-RSA Citizens/Permanent
Resident Permit Holders must attach a copy of their Permanent
Residence Permits to their applications. Should you be in possession of
a foreign qualification, it must be accompanied by an evaluation certificate
from the South African Qualification Authority (SAQA). Applicants who do
not comply with the above-mentioned requirements, as well as
applications received late, will not be considered. Correspondence will be
limited to short-listed candidates only. If you have not been contacted
within three (3) weeks after the closing date of this advertisement, please
accept that your application was unsuccessful. The successful candidate
will have to undergo security vetting. His / her character should be beyond
reproach. The appointment is subject to security clearance, verification of
qualifications and competency assessment (criminal record, citizenship,
credit record checks, qualification verification and employment
verification). The successful candidates will be appointed on a probation
period of 12 months and will be required to sign a performance
agreement. The suitable candidate will be selected with the intention of
promoting representivity and achieving affirmative action targets as
contemplated in the Department’s Employment Equity Plan. People living
with disabilities are encouraged to apply.

OTHER POSTS: PERSONAL ASSISTANT TO CHIEF DIRECTOR: INVESTIGATION
AND INFORMATION MANAGEMENT 

POST 40/21 : PERSONAL ASSISTANT TO CHIEF DIRECTOR: INVESTIGATION
AND INFORMATION MANAGEMENT REF NO: Q9/2018/37
SALARY : R196 407 per annum (Level 06)
CENTRE : National Office: Pretoria
REQUIREMENTS : A Secretarial Diploma or equivalent qualification. Minimum of 3-5 years’
experience in rendering support services to senior management.
Advanced proficiency in Ms Word, Ms PowerPoint, Ms Excel, Outlook and
Internet Explorer. Good office management skills (document tracking,
storage and retrieval systems), Sound minute taking and communication
skills, telephone etiquette, people skills, as well as general office
experience are essential. The ability to act with tact and discretion
planning and organizing skills. Knowledge of relevant legislation/ policies/
prescripts and procedures; as well as basic knowledge on financial
administration are vital. Applicants must be able to work under pressure,
independently and be willing to work overtime when necessary. The
successful candidate must be highly reliable, self-motivated, flexible,
creative, client focused and quality orientated. Driver’s license is
essential.
DUTIES : The successful candidate will be primarily responsible to render personal
assistance, including a secretarial support service, to the Chief Director.
Rendering administrative support services. Providing support to the Chief
Director regarding meetings. Supporting the Chief Director with the
administration of the budget of the office. As well as remaining abreast
with prescripts/ policies/ procedures relevant to rendering support to the
Chief Director. Receiving and making telephone calls, managing the
Chief Director’s diary. Making travel and accommodation arrangements,
Coordination of the Chief Director’s Transport and Substance Claims,
Ensuring the effective flow of information and documents to and from the
office of the Chief Director as well as ensuring the safekeeping of all
documentation in the office of the Chief Director. Obtain inputs, collates
and compile reports, Arranging meetings and taking minutes, Assists with
documents analysis in preparation for meetings, Keep and maintain
registers, Maintaining a task list of request into the Chief Director’s office
and requests made by the Chief Director, ensuring that these are brought
to the attention of people who have to action them and keeping a tracking
list of actions. Ensure adherence to brought forward dates, filling,
document retrieval and tracking, Organise the cleaning of the Chief
Director on a regular basis.
ENQUIRIES : Ms Puley Tel No: 012 399 0047
APPLICATIONS : Independent Police Investigative Directorate, Private Bag X941, Pretoria,
0002 or hand deliver @ City forum Building, 114 Madiba Streets, Pretoria.
FOR ATTENTION : Ms D Kumalo Tel No: 012 399 0038

 

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