SECRETARY: INFRASTRUCTURE DEVELOPMENT AND MAINTENANCE

DEPARTMENT OF WATER AND SANITATION
CLOSING DATE : 02 November 2018
NOTE : Applications must be submitted on a signed and dated Z83 form, obtainable from
any Public Service Department, and should be accompanied by a comprehensive
CV as well as certified copies of qualifications and Identity document. No late,
faxed or e-mailed applications will be accepted. Correspondence will be limited to
shortlisted candidates only. If you have not heard from us within two (2) months of
the closing date, please accept that your application was unsuccessful. Preference
will be given to previously disadvantage groups. Successful applicants will be
required to undergo standard Government security clearance procedures including
verification of qualifications. Should you be in a possession of a foreign
qualification(s), it must be accompanied by an evaluation from South African
Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected
to a technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the department. Following the
interview and technical exercise, the selection panel will recommend candidates
to attend a generic managerial competency assessment (in compliance with the
DPSA Directive on the implementation of competency based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS competency assessment tools” People with disabilities
are encouraged to apply for the posts. People who are not employed by the Public
Service Departments are welcomed to apply for posts. The department reserves
the right not to make an appointment.

OTHER POSTS: (X11 POSTS) INTERNSHIP PROGRAMME: ADMINISTRATIVE AND SUPPORT SERVICES (COURT ADMINISTRATION)

POST 42/139 : SECRETARY: INFRASTRUCTURE DEVELOPMENT AND MAINTENANCE REF
NO: 021118/11
Branch: Operational Integration (Free State)
SALARY : R163 563 per annum (Level 05)
CENTRE : Bloemfontein
REQUIREMENTS : A Senior Certificate and Certificate in Secretarial Services. One (1) to two (2)
years’ experience in secretarial duties and general administration. Knowledge of
administrative procedures. Knowledge in secretarial duties, computer literacy,
proficiency in Microsoft Office and Outlook, sound organisational skills. Good
people skills. High level of reliability and flexibility. Sound written and verbal
communication skills. Ability to act with tact and discretion. Basic Knowledge of
dispute resolution process. Understanding of project management related issues.
Basic Financial Management and knowledge of PFMA. Client orientation and
customer focus. Accountability and Ethical Conduct. Able to work in a high
pressure environment. Innovation and networking skills.
DUTIES : Provides secretarial, receptionist and clerical support service to the Director.
Receive telephone calls and messages for the Director and channel calls to
relevant role players if needs be. Manage and coordinate the diary of the Director
by recording appointments and events. Do all required typing in the office of the
Director. Compilation and coordination of documents for the Directorate and
Director. Operate office equipment like fax and photocopy machines. Liaise with
travel agencies to make travel arrangements and other logistics. Coordinate and
arrange all meetings and events for the office of the Director. Collects all relevant
documents and information to enable the Director to prepare for meetings. Record
minutes of the meetings of the Director when required. Process and manage all
travel arrangements for the Director. Process all travel and subsistence claims and
all invoices that emanates from the activities of the work of the Director. Draft
routine correspondence and reports and administers matters like leave registers
and telephone accounts. Receive, record and distribute all incoming and outgoing
documents. Handle the procurement of standard items like stationery,
refreshments etc. Remain up to date with regard to prescripts / policies and
procedures applicable to her / his work terrain to ensure efficient and effective
support to the Director. Studies relevant Public Service and Departmental
prescripts / policies and other documents to ensure that the application thereof is
understood properly. Remain abreast with procedures and processes that apply in
the office of the Director. Perform any other relevant functions to assist the
Director.
ENQUIRIES : Mr. M. Manyama Tel No: 051 405 9000
APPLICATIONS : Free State (Bloemfontein) please forward your applications quoting the relevant
reference number to the Provincial Head: Free State Region, Department of Water
and Sanitation, Private Bag 528, Bloemfontein, 9300.
102
FOR ATTENTION : Ms. N Molelekoa

 

Image: Pixabay

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