APPLICATIONS : Applications can be submitted by post to: The Registry Office, Department Small
Business Development, Private Bag X672, Pretoria 0001 or hand delivered at Block G,
the dti Campus, corner of Meintjies and Robert Sobukwe Streets, Sunnyside, Pretoria.
CLOSING DATE : 09 November 2018 at 16h00. Applications received after the closing date will not be
NOTE : Applications must be submitted on a signed Z83 form, (unsigned Z83 forms will
disqualify an application) which can be obtained from any Government institution, and
must be accompanied by a comprehensive CV with copies of qualifications (Matric
certificate must also be attached) and ID document and driver’s licence (where
applicable), including the details of at least two contactable referees (should be people
who recently worked with the applicant). Background verification, including
qualifications, financial, criminal record and citizenship check will be conducted on
recommended candidates. Competency assessment may form part of the selection
process. Department Small Business Development is committed to the pursuit of
diversity and redress. Candidates whose appointment will promote representivity in
terms of race, disability and gender will receive preference (as per EE Plan). It is the
applicants’ responsibility to have their foreign qualifications evaluated by the South
African Qualifications Authority (SAQA). Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within 3 months of the closing date of
this advertisement, please accept that your application was unsuccessful. The
Department reserves the rights not to fill or withdraw any advertised post.


SALARY : R196 407 per annum
CENTRE : Pretoria
REQUIREMENTS : National Diploma/B. Degree in Business Administration, Public Admin, or relevant
qualification. At least 2 years work experience in an Administration environment. Good
computer literacy with relevant computer packages (MS-Word, MS-Excel, PowerPoint
and Outlook) and typing skills. Effective office administration skills including diary
management skills. Good interpersonal relations, communication skills (verbal and
written). Good organising, coordination and planning skills.
DUTIES : Render effective office administrative support service to the office and perform the
following key functions: Organise meetings and workshops and record applicable
information thereafter. Proofs read and rectify minutes, submissions and reports.
Receive and direct information queries emanating from the issues discussed at
meetings to the relevant units. Schedule and reschedule meeting dates accordingly.
Prepare agenda for meetings; distribute the necessary documentation and meeting
packs. Provide an administrative and secretariat support service at unit meetings.
Administer the tender process for the appointment of service providers. Follow-up on
queries and compile a database. Acknowledge receipt of letters and submissions within
the turnaround times. File all relevant documents for record purposes. Provide a
document management service: review, scan and record all documents before they are
distributed to relevant officials. Capture, administer and submit leave forms to HR.
Compile reports weekly and monthly reports for the unit. Receive Invoices from
suppliers and arrange for payment. Order stationery as well as new equipment. Process
all requisitions for goods and services on Logis (stationery, newspapers and
equipment). Distribute telephone accounts ensure payments are done and record
accordingly. Follow up with the Finance section and service providers on matters
pertaining to payment. Procure petty cash for the running of the workshops, meetings
and seminars and ordering stationery for the entire staff. Submit monthly budget inputs
and expenditure statements as per PFMA requirements for the Unit. Monitor and
coordinate communication to and from the unit. Liaise with all relevant stakeholders on
PFMA reporting needs and requirements. Liaise with service providers on payments.
Communicate with staff, service providers and all relevant stakeholders. Draft general
correspondence such as response letters, emails, status reports, formal presentations
and submissions. Give advice on procedural and technical related matters in respect of
policies and strategies to ensure compliance with the regulations.
ENQUIRIES : Enquiries for all advertised posts should be directed to the recruitment office on (012)
394-1440/ 43097


Image: Pixabay

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