The Provincial Treasury in the Eastern Cape is an equal opportunity, affirmative action employer. Females
and disabled persons are encouraged to apply. Employment Equity targets of the Department will be adhered
APPLICATIONS : Post to: The Director: Human Resources Services, Eastern Cape Provincial
Treasury, Private Bag X0029, Bhisho, 5605. Hand Delivery: Human Resources
Section, Provincial Treasury, Room No: 3052 3rd Floor: Tyamzashe Building,
FOR ATTENTION : Ms Bonelwa Ndayi
CLOSING DATE : 16 November 2018
NOTE : Applications must be submitted on the Application for Employment Form (Z83)
obtainable from any Public Service Department or go to www.dpsa.gov.za and
should be accompanied by a comprehensive CV, including at least two contactable
referees, and certified copies of qualifications, driver’s license (where applicable)
and Identity Document (with an original certification stamp) The Z83 form must be
signed by an original signatures. It is the responsibility of applicants in possession
of foreign qualifications to submit evaluated results by the South African
Qualification Authority (SAQA). All shortlisted candidates will be subjected to a
technical exercise that intends to test relevant elements of the job. Applicants must
quote the relevant reference number for the post as advertised. For SMS post:
Females and people with disabilities are encouraged to apply and will be given
preference and short listed candidates will be required to undergo competency
assessments. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was unsuccessful.
The Department of Provincial Treasury welcomes people with disabilities and they
may be given preference. All short listed candidates will be required to undergo
pre-employment screening. All the appointments are subject to security vetting
results. Applications from all racial groups are welcome. However, in making
appointments to the posts the department will give preference to some
employment equity target groups based on the Employment Equity Plan of the
Department.Failure to submit a comprehensive CV, academic qualifications and
the signed Z83 form will result in the disqualification of the application from the
process. Applications received after closing date will not be considered. No
faxed/email applications will be accepted. For all posts people with disabilities will
be given preference.


Purpose: To render office administrative and management support services to
Fiscal Policy/Financial Accounting Services Directorate.
SALARY : R242 475 (Level 07)
CENTRE : Bhisho
REQUIREMENTS : A Three Year Degree (NQF level 7) or National Diploma (NQF Level 6) in Office Administration or Relevant Certificate of RPL (as assessed and awarded by a
recognised institution of learning, with a minimum of 120 credits at NQF Level 6)
in Office Administration/ Public Administration or any other related qualification
coupled with a Minimum of two years experience in administration environment.
DUTIES : Render administrative and management support services to the Directorate:
Administratively manage, organise and coordinate activities to ensure seamless
flow of information within the directorate. Screen incoming and outgoing
correspondence in the Directorate. Scrutinise routing submissions, reports and
prepare notes for Chief Director. Prioritise matters within the office of the Chief
Directorate. Circulate correspondence to relevant offices as and when required.
Draft on instruction correspondence for the Directorate. Keep safe and regularly
back-up all documentation and electronic correspondence in the office of the
Director in line with the approved File Plan, and relevant legislation and policies.
Administer attendance register, leave register, payroll slips and telephone
accounts for the Directorate Make follow-ups on outstanding reports. Develop and
maintain record management system in the Director’s office. Facilitate the travel
and accommodation in the office of the Chief Director and process S&T claims.
Draft documents or reports as and when required for Directorate. Facilitate the
procurement of standard items for the office of the Chief/ Director. Undertake adhoc
administrative duties such as photocopying, faxing, scanning etc. for the
directorate. Ensure that office equipment is in good working order. Coordinate
Reports within the Directorate: Compile progress, monthly and management
reports. Consolidate the submission of Annual Performance Agreements and
Performance Assessments for the Directorate. Make follow ups on outstanding
reports and prepare report for submission to the Director. Coordinate inputs and
compile integrated performance reports, Compile integrated IYM reports. Compile
and integrate the budget. Validate the PMDS Submissions for the Directorate.
Administer Budget Processes and Planning within the Directorate: Provide inputs
in the budget planning of Directorate. Consolidate budget forms for the Directorate.
Develop and implement Procurement Plan according to 12 months projections.
Monitor proper utilisation of the budget according to monthly projections. Keep
records of expenditure commitments, monitor expenditure by means of checking
BAS reports and alert the Directorates of possible over – and under spending.
Compile the Directorate’s monthly In-Year Monitoring Reports. Prepare and make
presentation on the spending of budget of the Directorate on monthly meetings.
Identify the need to move funds between items, consult with the heads of
Directorates and compile draft memo for this purpose. Make follow-ups on
progress of supplier payments to avoid accruals. Manage Area of Responsibility:
Prepare progress reports on compliance matters and submit reports to internal and
external stakeholders. Determine most effective procedures and methods and
render advice relating organisational efficiency to achieve organisational goals.
Maintain high standards by ensuring that the team / section produces excellent
work in terms of quality / quantity and timeliness, Resolve problems of motivation
and control with minimum guidance from manager, Ensure Performance
Agreements, Work Plans and Personal Development Plans (PDP’s) for all
subordinates are developed and implemented timeously, Manage daily and
enforce timely submission of Performance Assessments of all subordinates.
Ensure assets are managed, maintained and kept safely by subordinates.
ENQUIRIES : can be directed to Ms B Ndayi Tel No: 040 1010 072/071


Image: Pixabay

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