PERSONAL ASSISTANT: OFFICE OF THE SUPPLY CHAIN EXECUTIVE

DEPARTMENT OF PUBLIC WORKS
The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to
promote representativity in the Public Service through the filling of these posts and with persons whose
appointment will promote representativity, will receive preference.
APPLICATIONS : Head Office: The Director-General, Department of Public Works, Private Bag X65,
Pretoria 0001 or Central Government Offices Building, Corner of Vermeulen
(Madiba) and Bosman Streets, Pretoria. ATTENTION: Ms NP Mudau Pretoria
Regional: The Regional Manager, Department of Public Works, Private Bag x 229,
Pretoria, 0001 or Hand deliver to AVN Building corner Andries and Skinner Street,
Pretoria. For Attention: Ms M Masubelele. Johannesburg Regional: The
Regional Manager, Department of Public Works, Private Bag x3 Braamfontein,
2017 or hand deliver to No 78 Cnr De Beer and Korte, Braamfontein, 2017. For
Attention: Mr M Mudau Kimberley Regional: The Regional Manager, Department
of Public Works, Private Bag X5002, Kimberley, 8301 or Hand Deliver to 21-23
Market Square, Old Magistrate Building, Kimberley. For Attention: Ms N
Hlongwane
CLOSING DATE : 23 November 2018 at 16h00
NOTE : An indication by candidates in this regard will facilitate the processing of
applications. If no suitable candidates from the unrepresented groups can be
recruited, candidates from the represented groups will be considered. People with
disabilities are encouraged to apply. Applications must be submitted on a signed
Form Z83, obtainable from any Public Service department and must be
accompanied by a comprehensive CV, recently certified copies of qualifications
and an Identification Document. Applications not complying with the above will be
disqualified. Should you not have heard from us within the next months, please
regard your application as unsuccessful. Note: It is the responsibility of all
applicants to ensure that foreign and other qualifications are evaluated by SAQA.
Recognition of prior learning will only be considered on submission of proof by
candidates. Kindly note that appointment will be subject to verification of
qualifications and a security clearance. Faxed, e-mailed or late applications will
NOT be accepted. People with disabilities are encouraged to apply.
: ERRATUM : Kindly be advised that the following positions advertised on Circular
No: 42 has been withdrawn: Construction Project Manager (14 posts) Ref No:
2018/113A-F, Control Works Manager (1 post) Ref No: 2018/120B Johannesburg
Regional Office, Chief Artisan (Grade A) (6 posts) Ref No: 2018/126A and
2018/126B, Senior Accounting Clerk: Batch Control Ref No: 2018/160 (2 posts),
Senior Foreman Horticulture Ref No: 2018/163, Security Officer: Security Services
Ref No: 2018/165 (4posts). All the positions have been re-advertised.

OTHER POSTS: (8X POSTS) SKILLS DEVELOPMENT GRADUATES: GEOGRAPHIC INFORMATION SYSTEM (GIS) (24 MONTHS CONTRACT)

POST 44/79 : PERSONAL ASSISTANT: OFFICE OF THE SUPPLY CHAIN EXECUTIVE Ref
2018/197
SALARY : R242 475. per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification in Secretarial, office management or equivalent qualification; relevant experience in rendering a support service to senior
management. Knowledge Wide range of office management and administrative
tasks; Good telephone etiquette; Demonstrative computer literacy; Relevant
legislation; Basic financial administration Skills Advanced communication(verbal
and written); Sound organisational skill; Good people skill; Ability to communicate
well with people at deferent; Basic numeracy; Office administration and
organisational skills; Planning and organising; Ability to act with tact and discretion
DUTIES : Provides a secretarial/receptionist support service to the manager-; receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded. In
the process the job incumbent should finalise some enquiries; Performs advanced
typing work; Operates and ensure that office equipment, fax machines and
photocopiers are in good working order; Records the engagements of the senior
manager; Utilises discretion to decide whether to accept/decline or refer to other
employees, request for meetings, based on the assessed importance and urgency
of the matter; Coordinates with and sensitises/advises the manager regarding
engagements; Compiles realistic schedule of appointments; Renders
administrative support services-;Ensure the effective flow of information and
documents to and from the office of the manager; Ensures the safekeeping of all
documentation in the office of the manager in line with relevant legislation and
policies; Obtains inputs, collates and compiles reports, e.g. progress reports,
monthly reports and management reports; Scrutinises routine submissions/
reports and make notes and/or recommendations for the manager; Responds to
enquiries received from internal and external stakeholders; Drafts documents as
required; Does filing of documents for the manager and the unit where required;
Collects, analyses and collates information requested by the manager; Clarifies
instructions and notes on behalf of the manager; Ensures that travel arrangements
are well coordinated; Prioritise issues in the office of the manager; Manages the
leave register and telephone accounts for the unit; Handles the procurement of
standard items like stationary, refreshments etc. for the activities for the manager
60
and the unit; Obtains the necessary signatures on documents like procurement
advises and monthly salary reports; Provides support to manager regarding
meetings; Scrutinise documents to determine actions/information/other documents
required for meetings; Collects and compiles all necessary documents for the
manager to inform him/her on the contents ; Records minutes/decision and
communicates to relevant role-players, follow-up on progress made; Prepares
briefing notes for the manager as required; Coordinates logistical arrangement for
meetings when required; Supports the manager with the administration of the
Manager’s budget; Collects and coordinates all the documents that relate to the
manager’s budget.
ENQUIRIES : Raymond Naidoo, Tel No: (012) 406 1191

 

Image: Pixabay

Related Posts