SENIOR SECRETARY

GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM
GCIS is an equal opportunity employer and practicing affirmative action employment. It is our intention to
promote representivity (race, gender, disability) in the department through filling these posts. The
candidature of persons whose appointment/transfer/promotion will promote representivity will receive
preference. Applicants with disabilities are welcome to apply.
APPLICATIONS : The DG of Government Communication and Information System, Private Bag X
745, Pretoria 0001, or hand deliver to Tshedimosetso House, 1035 Cnr Francis
Baard & Festival streets, Hatfield, Pretoria
FOR ATTENTION : Mr S Matshageng
CLOSING DATE : 07 December 2018
NOTE : Applications must be submitted with Z83 form, obtainable from any Public Service
Department or on the internet at www.gov.za/documents. The completed and
signed Z83 form should be accompanied by a recently updated, comprehensive
CV as well as originally certified copies of all qualification(s) and ID-document. The
certification must be within three (3) months. Should you be in possession of a
foreign qualification, it must be accompanied by an evaluation certificate from the
South African Qualification Authority (SAQA). Applicants who do not comply with
the above-mentioned requirements, as well as applications received late, will not
be considered. Failure to submit all the requested documents will result in the
application not being considered. No faxed, copied or e-mailed application will be
considered. Where a driver’s license is essential, such a license should be
attached. Correspondence will be limited to short-listed candidates only. If you
have not been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. “The
successful candidate must disclose to the DG particulars of all registrable financial
interests, sign a performance agreement and employment contract with the DG
within three months from the date of assumption of duty and obtain a top secret
security clearance”. All appointments are subject to the verification of educational
qualifications, previous experience, citizenship, reference checks and security
vetting. Following the interview and technical exercise, the selection panel will
recommend candidates to attend generic managerial competency assessment.
(Criminal record, citizenship, credit record checks, qualification verification and
employment verification).

OTHER POSTS: INTERNSHIP PROGRAMME 2019/2021

POST 47/07 : SENIOR SECRETARY REF NO: REF 3/1/5/1-18/16
Chief Directorate: Cluster Communication
SALARY : Commencing Salary R196 407 per annum (Level 06)
CENTRE : Pretoria
REQUIREMENTS : Applicants must be in possession of National Diploma (NQF 6) in Office
Management, Secretarial studies or equivalent qualification. Experience: two (2)
years’ secretarial experience. Skills: Excellent communication and interpersonal
skills, ability to manage and plan the Chief Director’s diary, advanced minute taking
skills during meetings, general office administration, advanced development of
action plans and advanced computer literacy skill (Word, Excel, PowerPoint and
Ms Outlook). Competencies: Ability to work independently and without close
supervision and ability to work under pressure. The incumbent should be creative,
innovative, flexible and highly motivated individual. Should also have some level
of understanding of project management and coordination. Job knowledge: High
degree of etiquette, working with a team, effective report writing, understanding of
government’s mandate and the Social Sector and Governance and Administration
clusters. Compilation and collation of information from the team (including cluster
coordinators and project managers etc.), as well as internal and external
stakeholders. Credible and proven experience in the secretarial and administrative
function of an organization.
DUTIES : Provide secretarial support and general administration support to the Chief
Directorate: Cluster Communication Social Sector, and Governance &
Administration Clusters. Write routine notes, memos, letters and reports. Maintain
an effective filing and document tracking system (electronic and physical). Develop
new ideas to change existing procedures to improve filing tasks and document
tracking. Create and maintain databases of internal and external stakeholders.
Effectively, coordinate internal and external meetings, appointments and events.
Compile agendas and take accurate minutes during meetings. Screen phone calls,
inquiries and requests and handle them when appropriate. Diary and calendar
management. Receive visitors, and organise parking and refreshments. Handle
travel and accomodation arrangements, Subsistance & Travel (S&T) claims and
budget cashflow information. Manage leave register. Deal with incoming email
often corresponding on behalf of the Chief Director. Apply relevant public service
and GCIS policies and procedures when executing tasks. Assist with budget and
projections administration for the office of the Chief Director. Handle catering
services in the office of the Chief Director.
ENQUIRIES : Mr I Moshoetsi Tel No: (012) 473 0147
NOTE : Indian Male/Female, and White Male/Female

 

Image: Pixabay

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