SECRETARY

DEPARTMENT OF DEFENCE
CLOSING DATE : 15 March 2019 (Applications received after the closing date and faxed copies will
not be considered).
NOTE : The advertisement(s) contained herein is/are meant for the attention/perusal of all
interested job seekers, whether they are serving employees/officials of the
DOD/Public Service, unemployed persons or persons employed outside the Public
Service. Persons not employed by the DOD/Public Service are encouraged to
apply for the vacancies advertised in this circular. Applications must be submitted
on the prescribed form Z83 (obtainable from any Public Service department),
which must be originally signed and dated by the applicant and which must be
accompanied by a detailed CV (with full particulars of the applicants’ training,
qualifications, competencies, knowledge & experience) and clear certified copies
of original educational qualification certificates, ID document and Driver’s license
(where applicable). Failure to comply with the above instructions will result in
applications being disqualified. Applicants applying for more than one post must
submit a separate form Z83 (as well as the documentation mentioned above) in
respect of each post being applied for. If an applicant wishes to withdraw an
application it must be done in writing. Should an application be received where an
applicant applies for more than one post on the same applications form, the
application will only be considered for the first post indicated on the application and
not for any of the other posts. Under no circumstances will photostat copies or
faxed copies of application documents be accepted. The successful candidates
will be subjected to Personnel Suitability Checks (criminal record-, citizenship- &
financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to the
large volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates only.
For more information on the job description(s) please contact the person indicated
in the post details. Successful candidates will be appointed on probation for the
period of twelve (12) months in terms of the prescribed rules.

OTHER POSTS: FINANCIAL CLERK

POST 08/10 : SECRETARY REF NO: 11/19
SALARY : R163 563 per annum (Level 05)
CENTRE : Personnel Service School, Thaba Tshwane
REQUIREMENTS : A minimum of Grade 12 with typing as a subject or any other training
course/qualification that will enable the person to perform the work satisfactorily.
Special requirements (skills needed): computer Literacy. Language proficiency in
English (written and verbal). Good telephone etiquette. Ability to handle variety of
tasks and able to work under pressure. Good inter-personal skills, adaptability and
resourcefulness. High level of reliability to act with tact and discretion. Good
communication skills and time management. Be presentable, reliable and
punctual.
DUTIES : Render effective and efficient secretarial services to the commandant. Take
minutes in commandant’s meetings. Typing of variety of documents, including
agendas, memos, letters, and reports. Handle and maintain the Commandant’s
diaries, correspondence, controls files, process telephone calls and take
messages. Arrange entry authorisations, receiving visitors and serving
tea/refreshments. Arrange meetings, appointments, flights, accommodation and
transport. Act as a secretary when required. Ensure the commandant receives
agendas and minutes timeously. Administer substance and travel allowances for
the commandant. Remind the commandant of the scheduled meetings and
10
appointments and submission of documents. Ensure the office is tidy and inventory
is maintained and updated. Ensure faulty and malfunctioning equipment in the
office are reported. Receive, register, route and file correspondence accordingly
(i.e. agendas, minutes etc.).
ENQUIRIES : Commander T.C. Mhlongo Tel No: (012) 674 4695
Lieutenant Commander M.E. Munyai Tel No: (012) 674 4767
APPLICATIONS : Department of Defence, Personnel Service School, Private Bag X1024, Thaba
Tshwane, 0143 or may be hand delivered to no: 7 Andries Pretorius Street, Thaba
Tshwane, Pretoria.

Image: Pixabay

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