SECRETARY TO THE CAMPUS MANAGER

DEPARTMENT OF HIGHER EDUCATION AND TRAINING
(TSHWANE NORTH TVET COLLEGE AND UMGUNGUNDLOVU TVET COLLEGE)

OTHER POSTS: ACCOUNTING CLERK: SALARY DEDUCTIONS (X2 POSTS)

POST 01/11 : SECRETARY TO THE CAMPUS MANAGER REF NO: TNC/CO/19-12/5
SALARY : R173 703 per annum (Level 05) plus benefits as applicable in the Public Service
CENTRE : Pretoria
REQUIREMENTS : A Grade 12 certificate/NCV level 4 Certificate in Office Administration or Generic
Management. A National Diploma (Secretarial/Management Assistant) or equivalent
tertiary qualification. Fully conversant in at least two national languages of which English
is a requirement. A friendly disposition with outstanding interpersonal, communication
and organizational skills. Computer literate and proficient in MS-Office. The candidate
should be assertive and able to liaise on all levels.
DUTIES : To render secretariat support to the Campus Manager. Receive visitors on behalf of the
Campus Manager. Receive Telephone calls in addition to the Campus Manager’s calls.
Type documents and manage telephone calls, record messages and communicate the
messages to the Campus Manager. Manage Campus Managers diary and compile
realis-tic schedule of appointments. Serve as a secretary for meetings by preparing
invites, agendas and minutes. Collect, analyses and compile monthly management
reports. Develop and implement an efficient filing system, receive record and distribute
all in-coming and outgoing document. Ensure effective flow of documents to and from
the office of the Campus Manager. Peruse agendas and meeting documents to identify
the relevant documents that need the Campus Manager’s Attention. Obtain the
necessary signatures on document. Prepare briefing notes for the manager as required.
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Coordinates logistical arrangements for the meetings when required. Remain up to date
with regard to policies and procedures applicable to her work to retain, ensure efficient
and effective support to Campus Manager. Remains abreast with the procedures and
processes that apply in the office of the Campus Manager. Making requisitions of
Campus Managers office Need.
ENQUIRIES : Should you have enquiries or experience any problem submitting your application
contact the HR Manager Tel No: (012) 401 1919/1940.
APPLICATIONS : Tshwane North TVET College, HRM&D Unit, PO Box 26193, Arcadia, 0007 alternatively,
applications can be hand-delivered to the Central Office, Cnr. Kgosi Mampuru &
Pretorius Streets, Pretoria.
NOTE : Applications must be submitted on form Z83 obtained from schools, colleges or
government departments) and must be completed in full and page 2 duly signed. Clear
indication of the post and reference number that is being applied for must be indicated
on your Z83. A recent, comprehensive Curriculum Vitae. Certified copies of all original
qualifications (Matric Certificate must also be attached) and academic records, your ID
Document and valid driver’s licence (certification must be within the last 3 months). NonRSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent
Residence Permits to their application. Should you be in possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualifications Authority (SAQA). A separate application must be submitted for each post
that you are applying for. Late (received after closing date and time), incomplete, emailed
and faxed applications will not be considered. The employer is an equal opportunity
affirmative, action employer. The Employer reserves the right not to make an
appointment. Correspondence will be limited to short-listed candidates. All short-listed
candidates will be subjected to a qualifications and vetting process. Applicants who have
not been invited for an interview within 90 days of the closing date should consider their
applications unsuccessful.
CLOSING DATE : 27 January 2020 at 12:00

Image: Pixabay

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