SECRETARY: BID ADJUDICATION COMMITTEE

GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA)
CLOSING DATE : 31 July 2020 at 12h00 noon No late applications will be considered.
NOTE : Take note of the disclaimer mentioned on each advert during COVID lockdown. It
is preferred that applications with supporting documentation, including signed Z83
be emailed to the respective email addresses indicated on each advert. Ensure that
you use the correct inbox/email. Applications send to the incorrect inbox will be
deemed a regret. Ensure to sign your Z83 before you scan it. A Z83 not signed, will
be deemed a regret. Only send documents related to the requirements in the
advert. Requirement of applications: Applications must be submitted on form Z83,
obtainable on the internet at http://www.gpaa.gov.za (Originally signed). The
relevant reference number must be quoted on all applications. Application should
consist of (1) a comprehensive CV (specifying all experience and duties, indicating
the respective dates MM/YY as well as indicating references with full contact
details) (2) certified copies of all qualifications (including matriculation), Identity
document, valid driver’s license (where driving/travelling is an inherent requirement
of the job) and proof of citizenship if not RSA Citizen. Note: All copies must be
certified in the past 6 months. Failure to submit the above information will result in
the application not considered and deemed a regret. The candidate must agree to
the following: Shortlisted candidates must be available for interviews at a date and
time determined by GPAA. Applicants must note that pre-employments checks and
references will be conducted once they are short-listed and the appointment is also
subject to positive outcomes on these checks, which include but not limited to:
security clearance, security vetting, qualification/study verification, citizenship
verification, financial/asset record check, previous employment verification and
criminal record. Applicants will be required to meet vetting requirements as
prescribed by Minimum Information Security Standards. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualifications Authority (SAQA). Correspondence will only be conducted with the
short- listed candidates. If you have not been contacted within three (3) months
after the closing date of this advertisement, please accept that your application was
unsuccessful. The candidate must take note of: It is intended to promote
representativeness through the filling of these posts and the candidature of persons
whose promotion/ appointment will promote representativeness, will receive
preference. Disabled persons are encouraged to apply. For salary levels 11 – 15,
the inclusive remuneration package consists of a basic salary, the state’s
contribution to the Government Employees Pension Fund and a flexible portion in
terms of applicable rules. SMS will be required to undergo a Competency
Assessment as prescribed by DPSA. All candidates shortlisted for SMS positions
will be required to undergo a technical exercise that intends to test the relevant
technical elements of the job. One of the minimum entry requirements for SMS is
the pre-entry certificate. For more details on the pre-entry course visit:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ The GPAA
reserves the right to utilize practical exercises/tests/competency assessments for
non-SMS positions during the recruitment process (candidates who are shortlisted
will be informed accordingly) to determine the suitability of candidates for the
post(s). The GPAA reserves the right to cancel the filling/not to fill a vacancy that
was advertised during any stage of the recruitment process. The successful
candidate will have to sign and annual performance agreement and will be required
to undergo a security clearance.

OTHER POSTS: FINANCE ADMINISTRATORS: UNCLAIMED AND TRACING

POST 17/08 : SECRETARY: BID ADJUDICATION COMMITTEE REF NO: BACS/SCM/2020/06
– 1C
(12 months contract)
Supply Chain Management
The purpose of the role is to take accurate minutes of the meeting proceedings, to
ensure the accurate compilation of bid submissions and to assist the Bid
Adjudication.
SALARY : R316 791 per annum (Level 08) (basic salary) plus 37% in lieu of benefits
CENTRE : Pretoria
REQUIREMENTS : A recognized Bachelor Degree/National Diploma qualification within the relevant
field (Supply Chain Management or Finance related) as recognized by SAQA (at
least 360 credits) combined with three years’ experience within the Supply Chain
Management environment with specific reference to BAC secretarial experience.
Preference will be given to candidates with Bid Adjudication Committee experience.
Computer literacy that would include a good working knowledge of Microsoft Office
products. Knowledge and relevant experience in any procurement related software
packages such as ACCPAC, SAP, BAS or LOGIS will be an added advantage.
Excellent knowledge of applicable legislation such as PFMA, Treasury Regulations,
Broad Based Black Economic Empowerment Act, Preferential Procurement Policy
Framework Act, Supply Chain Management Framework. In-depth knowledge of the
code of conduct for Supply Chain Management Practitioners. Adherence to
stipulations of the National Archives of South Africa Act, 1996 (Act No. 43 of 1996).
Knowledge of Public Service Act, Policies and Regulations; Presentation skills;
Analytical skills; Communication skills; Report writing skills; Problem solving skills;
Planning and organizing skills; Pro-active; Dead-line driven; Ability to work
independently; Ability to work under pressure; Integrity and honesty and Customer
oriented.
DUTIES : The incumbent will be responsible for a wide variety of tasks which includes but are
not limited to the following: Record Bid Adjudication Committee proceedings and
maintain records: Customize standard bid submissions. Assist with the
administration of the bid adjudication process. File all related BAC records.
Maintain mechanical and written records of proceedings (minutes). Arrange
meeting venues and bookings for BAC sessions (logistical arrangements). Ensure
compliance with National Treasury prescripts and related regulations and
legislation. Facilitate the timeous publication of BAC packs and related documents
on the BAC shared drive. Verify accuracy of submitted documents: Develop a BAC
pack checklist. Assist evaluation teams with submissions for recommendation to
the Bid Adjudication Committee (BAC). Develop and maintain BAC submission
templates. Maintain accuracy and consistency of BAC resolutions. Manage BAC
statistics regarding resolutions made. Manage matters arising on BAC minutes.
Implement Bid Adjudication Committee resolutions: Draft BAC action plans and
make proper follow-ups; trace and follow up memo’s that need to be signed off;
distribute e-mails and information that is relevant to BAC. Governance of meeting
proceedings: Ensure that all BAC proceeding declarations are recorded; Check the
quorum requirements of meeting proceedings; Ensure that all members are
properly appointed before they assume duties; Co-ordinate compliance
requirements in relation to urgent meetings and sessions.
ENQUIRIES : Mr Ismael Radebe Tel No: (012) 319 2299
13
APPLICATIONS : Please forward your application, quoting the relevant reference number, in the
heading to the email below: # Disclaimer during COVID 19 lockdown stages: With
the restrictions on social distancing during phases 5 to 2, you may email your
application with the relevant supporting documentation to Recruit4@gpaa.gov.za
quoting the reference number in the heading.
FOR ATTENTION : Mr Ismael Radebe – Recruitment
NOTE : A 12 Months contract position of a Secretary: Bid Adjudication Committee is
currently available at GPAA: Head Office.

Image: Pixabay

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