ADMINISTRATION CLERK (X6 POSTS)

PROVINCIAL ADMINISTRATION: WESTERN CAPE
DEPARTMENT OF HEALTH
In line with the Employment Equity Plan of the Department of Health it is our intention with this
advertisement to achieve equity in the workplace by promoting equal opportunities and fair treatment in
employment through the elimination of unfair discrimination.
NOTE : It will be expected of candidates to be available for selection interviews on a
date, time and place as determined by the Department. Kindly note that excess
personnel will receive preference

OTHER POSTS: PROJECT COORDINATOR: INNOVATION AND EMPOWERMENT (CBP)

POST 22/285 : ADMINISTRATION CLERK: ADMISSIONS (X2 POSTS)
Chief Directorate: Metro Health Services
SALARY : R173 703 per annum
CENTRE : Wesfleur Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent).
Experience: Appropriate experience in Patient Administration / Admissions in
a Hospital Environment. Inherent requirement of the job: Prepared to work 12-
hour shifts (which include night duty, weekends and Public holidays) and work
overtime on short notice. Competencies (knowledge/skills): Ability to accept
accountability and responsibility and to work independently and unsupervised.
Ability to communicate in at least two of the three official languages of the
Western Cape. Computer literacy. Good interpersonal and communication
skills.
DUTIES : Assessing of patients according to the means test (income). Cash
Management. Recordkeeping, filing, retrieving, tracing of folders, destruction
and opening folders. Registration and capturing of patient information on
Clinicom. Switchboard and patient enquiries.
ENQUIRIES : Mr TI Sebezela Tel No: (021) 571-8053
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 02 October 2020

POST 22/286 : ADMINISTRATION CLERK: INFORMATION MANAGEMENT
Cape Winelands Health District
SALARY : R173 703 per annum
CENTRE : Groendal Community Day Clinic, Franschhoek
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent).
Experience: Appropriate experience in the Health Information Systems of the
Department e.g. PHCIS, eTIER.net and Sinjani. Inherent requirements of the
job: Willingness to work overtime when required. Valid (Code B/EB) driver’s
license. Competencies (knowledge/skills): Language proficiency in at least two
of the three official languages of the Western Cape. Good interpersonal and
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communication skills. Computer literacy (MS Word, Excel and Outlook). Basic
routine Health Information System for Data Capturers (HISDC Project).
DUTIES : Provide supportive administration functions e.g. preparation of folders for the
next day, completion of registers etc. Register patients on the Patient
Administration System (PHCIS). Responsible for folder management i.e. filing,
retrieving, archiving and disposal of folders. Maintain patient appointment
system. Responsible for effective management of communication (telephonic
enquiries). Responsible for data management and capturing.
ENQUIRIES : Ms MM Muller Tel No: (021) 808-6109
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 02 October 2020

POST 22/287 : ADMINISTRATION CLERK: SUPPLY CHAIN MANAGEMENT
(INFRASTRUCTURE SOURCING)
Directorate: Supply Chain Sourcing
Sub-Directorate: Infrastructure Sourcing
SALARY : R173 703 per annum
CENTRE : Head Office, Cape Town
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent) with
Mathematics and/or Accountancy as a passed subject and/or Senior Certificate
(or equivalent) with experience/competencies that focus on the Key
Performance Areas (KPAs) of the post. Experience: Appropriate experience
performing administration and possess Supply Chain Management
experience. Inherent requirement of the job: Valid (Code B/EB) driver’s license.
Competencies (knowledge/skills): Computer literacy in MS Office (Word,
Excel, PowerPoint and Outlook). Good communication (verbal and written),
planning and organisational skills. Ability to work under pressure, pay attention
to detail and meet deadlines. Ability to communicate in at least two of the three
official languages of the Western Cape.
DUTIES : Perform general office administration. Provide administration for Infrastructure
Sourcing People Management matters. Render an effective Supply Chain
Management administrative support service. Perform an administrative
function for complaints raised via and experienced by Infrastructure Sourcing.
Provide an overall support role to the Manager of the Infrastructure Sourcing
component.
ENQUIRIES : Ms S van Breda Tel No: (021) 483-7810
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 02 October 2020

POST 22/288 : ADMINISTRATION CLERK: SUPPORT (WARDS)
West Coast District
SALARY : R173 703 per annum
CENTRE : Vredenburg Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent).
Experience: Appropriate experience in office administration, financial and
procurement administration. Inherent requirement of the job: Willingness to
work shifts, weekends and public holidays and perform overtime when and as
required. Competencies (knowledge/skills): Good verbal, written and
interpersonal communication skills in at least two of the three official languages
of the Western Cape. Practical experience in computer skills (MS Word and
Excel). Maintain and exercise confidentiality of patient’s information at all times.
Good interpersonal relations, organisational skills and customer care.
Knowledge of the information systems i.e. Clinicom. Knowledge of LOGIS,
Staff information system e.g. NIMS and the Mental Health Act; 17 of 2007.
DUTIES : Effective and efficient patient administration through liaison with clients, record
keeping, documentation, faxing, filing, correspondence and telephone
enquiries; keeping notice boards tidy. Effective and efficient patient
administration including checking that all patients are admitted, discharged and
transferred on Clinicom/information system and that prescription charts are
sent to pharmacy. Ensure that all fees and administrative related documents
are signed, ensuring availability of folders and necessary documents for
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admission. Management of material resources, assets and ordering ward stock
via LOGIS/procurement system. Information management – data collection,
capturing thereof and ensure timeous submission of statistics. Support to
supervisor and colleagues with administration tasks which includes typing,
filing, faxing and correspondence, deal with telephone enquiries, keep notice
board tidy and act as secretariat in various meetings.
ENQUIRIES : Ms CH Oosthuizen Tel No: (022) 709-5099
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 02 October 2020

POST 22/289 : ADMINISTRATION CLERK: SUPPORT
West Coast District
SALARY : R173 703 per annum
CENTRE : Vredenburg Hospital
REQUIREMENTS : Minimum educational qualification: Senior Certificate (or equivalent).
Experience: Appropriate administrative experience. Competencies
(knowledge/skills): Excellent filling and recordkeeping skills. Good verbal and
written communication skills and ability to communicate in at least two of the
three official languages of the Western Cape. Computer literacy in MS Word
and MS Excel and data capturing skills. The ability to accept accountability and
responsibility and to work independently and in a multi-disciplinary team.
DUTIES : Act as first contact point for the Nursing Manager’s office and managing the
reception point. Manage telephonic and client communication and responsible
to make appointments. Keep relevant records, file and retrieve folders, trace
old folders, compile new folders and destruct folders. File folders, documents
on a daily basis and handle all general administration duties. Maintain
appointments and schedule appointments for people who want to talk to the
manager. Assist with initiating procurement activities. Maintain link with the
People Management office. Act responsible with regards to service ethics,
norms and standards.
ENQUIRIES : Ms CH Oosthuizen Tel No: (022) 709-7214
APPLICATIONS : Applicants apply online: www.westerncape.gov.za/health-jobs (click “online
applications”)
NOTE : No payment of any kind is required when applying for this post.
CLOSING DATE : 02 October 2020

Image: Pixabay

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