ADMINISTRATION CLERK (8 POSTS)

DEPARTMENT OF WATER AND SANITATION
CLOSING DATE : 29 January 2021
NOTE : Interested applicants must submit their applications for employment to the e-mail
address specified on each post. Applications must be submitted using the newly
implemented Z83 form obtainable on the Department of Water and Sanitations
website, under career opportunities or the DPSA website, under vacancies in the
Public Service (point 4) and should be accompanied by a comprehensive CV as
well as copies of qualifications and Identity document (all documents must be
submitted in one email in a PDF format. The attachment/s, may not exceeding
10mb) Subject title on the email must clearly display the reference number of the
post applied for. Applicants should forward applications to the correct email
address of the post as wrong emailed applications will not be considered. No late,
applications will be accepted. Original/certified copies must be produced by only
shortlisted candidates during the interview date. A SAQA evaluation report must
accompany foreign qualifications. Applications that do not comply with the above
mentioned requirements will not be considered. All shortlisted candidates for SMS
posts will be subjected to a technical and competency assessment. A pre-entry
certificate obtained from the National School of Government (NSG) is required for
all SMS applicants. Candidates will be required to complete a financial disclosure
form and undergo a security clearance. Foreigners or dual citizenship holders must
provide a police clearance certificate from country of origin. The Department of
Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the
objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No:
108 of 1996), the Employment Equity imperatives as defined by the Employment
Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of
the Department will be taken into consideration. Correspondence will be limited to
short-listed candidates only. If you do not hear from us within two (2) months of this
advertisement, please accept that your application has been unsuccessful. The
department reserves the right not to fill these positions. Women and persons with
disabilities are encouraged to apply and preference will be given to the EE Targets.

OTHER POSTS: INTERNSHIP PROGRAMME 2021/2023

POST 01/69 : ADMINISTRATION CLERK (TELECOM OPERATOR) REF NO: 290121/48
Branch: NWRI: Southern Operations
SALARY : R173 703 per annum (Level 05)
CENTRE : Port Elizabeth
REQUIREMENTS : A Senior / Grade 12 certificate. Knowledge of clerical functions, practices as well
as the ability to capture data. Operate computer and collate administrative
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statistics. Basic knowledge of problem solving and analysis. Accountability and
ethical conduct. Good verbal and written communication. Telephone etiquette.
Ability to communicate in English and Afrikaans.
DUTIES : Operating the switchboard by answering the incoming and handling outgoing calls.
Handle routine enquiries. Must upkeep the registry and filing system. Ensuring that
customers are referred promptly and correctly. Taking down messages and
administering the correct distribution thereof. Supplying basic information to
customers regarding the Departments services. Keep reception area clean and
tidy. Receive guests and/or visitors. Updating the distributing the internal telephone
directory and keeping a database of other important contact numbers. Operate the
fax machine. Responsible for fault reporting on the telephone system and liaising
with service providers in this regard. Utilize the Telephone Management System to
monitor telephone accounts, including printing of reports and verifying information.
Keeping and completing registers pertaining to their telephone system and fax
machine. Monitor access control – ensuring visitors sign in.
ENQUIRIES : Ms. P Adonis Tel No: (041) 508 9778
APPLICATIONS : Port Elizabeth: Please email you application quoting the relevant reference number
to SORecruitment@dws.gov.za
FOR ATTENTION : Ms. B Gqokoma

POST 01/70 : ADMINISTRATION CLERK REF NO: 290121/49
Branch: Chief Operations Office: Eastern Cape
SALARY : R173 703 per annum (Level 05)
CENTRE : East London
REQUIREMENTS : A Senior / Grade 12 Certificate. Basic knowledge and insight of Human Resources
prescripts. Knowledge of basic financial operating systems (Persal, BAS, LOGICs
etc). Knowledge and understanding of the legislative framework governing the
Public Service. Knowledge of working procedures in terms of the working
environment. Interpersonal relations. Flexibility. Team work. Basic knowledge of
problem solving and analysis. People and Diversity Management. Client
Orientation and customer focus. Communication. Accountability and Ethical
Conduct.
DUTIES : Render general clerical support services. Record, organize, store, capture and
retrieve correspondence and data (line function). Update registers and statistics.
Handle routine enquiries. Make photocopies and receive or send facsimiles.
Distribute documents / packages to various stakeholders as required. Keep and
maintain the filing system for the component. Information on the system verified
accordingly. Records kept for future reference. Provide Supply Chain management
support services within the component. Liaise with the internal and external
stakeholders in relation to procurement of goods and services. Obtain quotations,
complete procurement forms for the purchasing of standard office items. Stock
control of offices stationery. Keep and maintain the asset register of the component.
Supply Chain Management processes implemented accordingly. Quotations
obtained for procuring goods and services. Provide personnel administration
clerical support services within the component. Maintain a leave register for the
component. Keep and maintain personnel records in the component. Arrange
travelling and accommodation. Leave register maintained. Provide financial
administration support services in the component. Capture and update expenditure
in component. Check correctness of subsistence and travel claims of officials and
submit manager for approval. Handle telephone accounts and petty cash for the
component. Budget information captured accordingly. All records verified
accordingly. Documents distributed to all officials accordingly.
ENQUIRIES : Mr. D Erasmus Tel No: (048) 801 1302
APPLICATIONS : Eastern Cape: Please email your applications quoting the reference number to
ECRecruitment@dws.gov.za
FOR ATTENTION : Ms. LT Malangabi

POST 01/71 : ADMINISTRATION CLERK REF NO: 290121/50 (X2 POSTS)
Branch: Chief Operations Office-Kwazulu-Natal
SALARY : R173 703 per annum (Level 05)
46
CENTRE : Durban
REQUIREMENTS : A Senior / Grade 12 certificate. Computer Literacy (Excel and Word). Knowledge
of Supply Chain Management procedures and policies. Able to take initiative and
work under pressure to meet deadlines. Knowledge of supply chain management
will be an added advantage.
DUTIES : Capturing of requisitions, orders, goods receipting and payments. Maintain
registers for orders, payments and requisitions. Handle queries from suppliers and
capture new suppliers onto the database. Maintain and administer stores. Issue
stock and administer stock levels. Recording, faxing, copying and filing of
documentation.
ENQUIRIES : Ms. PV Mkhize Tel No: (031) 336 2700
APPLICATIONS : Durban: Please email your application quoting the relevant reference number to
KZNRecruitment@dws.gov.za
FOR ATTENTION : Ms. S Mbongwa.

POST 01/72 : ADMINISTRATION CLERK: SANITATION REF NO: 241220/51
Branch: Chief Operations Office-Kwazulu-Natal
SALARY : R173 703 per annum (Level 05)
CENTRE : Durban
REQUIREMENTS : A Senior / Grade 12 certificate. Experience in clerical and administrative duties. A
valid drivers license (Attach a copy). Good knowledge of clerical duties, practices
as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public
Service. Knowledge of working procedures in terms of the working environment.
Good planning, organising and reporting skills. Good financial management skills.
Ability to have good interpersonal relations, flexibility and teamwork. Good verbal
and written communication skills. Computer literacy (Word, Excel and Power
Point). Ability to work independently and to work under pressure.
DUTIES : The purpose of this post is to render administrative support services in the SubDirectorate. The incumbent is expected to render general clerical support services
by recording, organising, storing, capturing and retrieving correspondence and
data. Update registers and statistics. Handle routine enquiries. Make photocopies
and receive or send facsimiles. Distribute documents/packages to various
stakeholders as required. Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing document register of the component. Keeping record of all
files received by and returned from the office of the Director. Provide supply chain
clerical support within the component. Obtain quotations, complete procurement
forms for the purchasing of standard office items. Stock control of office stationery.
Keep and maintain the asset register of the component. Provide personnel
administration clerical support services within the component. Maintain a leave
register for the component, keeping the leave register for the Sub-Directorate and
reporting monthly to HR. Keep and maintain personnel records in the component.
ENQUIRIES : Mr. V Naidoo Tel No: (031) 336 2700
APPLICATIONS : Durban: Please email your application quoting the relevant reference number to
KZNRecruitment@dws.gov.za
FOR ATTENTION : Ms. S Mbongwa

POST 01/73 : ADMINISTRATION CLERK: WATER QUALITY MANAGEMENT REF NO:
241220/52
Branch: Chief Operations Office-Kwazulu-Natal
SALARY : R173 703 per annum (Level 05)
CENTRE : Durban
REQUIREMENTS : A Senior / Grade 12 Certificate. Experience in clerical and administrative duties will
be an added advantage. Good knowledge of clerical duties, practices as well as
the ability to capture data, operate computer and collecting statistics. Knowledge
and understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment. Good
planning, organising and reporting skills. Good financial management skills. Ability
to have good interpersonal relations, flexibility and teamwork. Good verbal and
47
written communication skills. Computer literacy (Word, Excel and Power Point).
Ability to work independently and to work under pressure.
DUTIES : The purpose of this post is to render administrative support services in the
Directorate. The incumbent is expected to render general clerical support services
by recording, organising, storing, capturing and retrieving correspondence and
data. Update registers and statistics. Handle routine enquiries. Make photocopies
and receive or send facsimiles. Distribute documents/packages to various
stakeholders as required. Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing document register of the component. Keeping record of all
files received by and returned from the office of the Director. Provide supply chain
clerical support within the component. Obtain quotations, complete procurement
forms for the purchasing of standard office items. Stock control of office stationery.
Keep and maintain the asset register of the component. Provide personnel
administration clerical support services within the component. Maintain a leave
register for the component, keeping the leave register for the Directorate and
reporting monthly to HR. Keep and maintain personnel records in the component.
ENQUIRIES : Mr S Buthelezi Tel No: (031) 336 2700
APPLICATIONS : Durban: Please email your application quoting the relevant reference number to
KZNRecruitment@dws.gov.za
FOR ATTENTION : Ms. S Mbongwa

POST 01/74 : ADMINISTRATION CLERK INFRASTRUCTURE DEVELOPMENT AND
MAINTENANCE REF NO: 290121/53
Branch: Chief Operations Office – Mpumalanga
SALARY : R173 703 per annum (Level 05)
CENTRE : Mbombela
REQUIREMENTS : A Senior / Grade 12 certificate. Experience in secretarial and general administration
matters will serve as an added advantage. Good verbal and communication skills.
Computer literacy (MS Word, MS Excel, MS Power Point, MS Outlook), with good
understanding of database systems. Basic Financial management and knowledge
of PFMA. Basic knowledge and insight of Human Resources prescripts. Knowledge
of administrative procedures. Must work independently; be responsible, selfmotivated and work under pressure. Knowledge of Public Service Legislation.
DUTIES : Providing an effective administrative support to the entire sub-directorate.
Management of personnel matters. Assist with financial management and
provisioning matters. Managing the correspondence register by receiving and
distributing documents, Compiling and submitting claims for approval, liaise with
stakeholders with regards to queries (i.e. administration and procurement) and
dissemination of information. Making logistical arrangements for meetings and
workshops. Taking and typing of minutes. Assist in the budget for the sub
directorate, procurement of goods (i.e. processing S&T, petty cash claims / VA2’s/
verify Invoices and payment certificates and maintaining asset register (i.e. pool
equipment) and services for the sub-directorate. Manage diary for the Director.
Organize meetings and events for the Director and staff in the unit. Make travel
arrangements and performing any other office administration related activities and
manage the filing system of the sub-directorate. Log sheets verification prior to
submission for approval. Responsible for records management in respect of
expenditures. Inventory lists for sub-directorate. Handle the procurement of
standard items like stationery, etc. Remains up to date with regard to prescripts /
policies and procedures applicable to the Director’s work to ensure efficient and
effective support to the Director.
ENQUIRIES : Ms Matiso M Tel No: (013) 759 7330
APPLICATIONS : Mpumalanga: Please email your application quoting the relevant reference to
MPRecruitment@dws.gov.za
FOR ATTENTION : Ms. Mkhwanazi F.M

POST 01/75 : ADMINISTRATION CLERK (HR) REF NO: 290121/54
Branch: NWRI Central Operation
SALARY : R173 703 per annum, (Level 05)
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CENTRE : Central Operations: Tugela Vaal
REQUIREMENTS : A Senior/Grade 12 Certificate. A National Diploma in Human Resources
Management with one (1) to two (2) years’ experience will serve as an added
advantage. A valid drivers license (Attach a copy). Knowledge of the PERSAL and
Computer literacy in Ms Packages. Knowledge of HR prescripts governing the
public service. Good Interpersonal skills, customer care and communication skills.
Ability to work well in a team and under pressure. Willingness to travel outside
working hours. Understanding the work in registry.
DUTIES : Recruitment and selection (advertisements, appointments, transfers, verification of
qualifications, secretariat function at interviews and probationary periods.
Implementation of conditions of service (Leave, Housing, and Injury on duty, Long
service recognition and relocation) be able to administer the PILIR cases,
allowances, performance management and pension cases. Implement the
termination of services on the Persal system. Maintain the asset register of the
component. Liaise with internal and external stakeholders in relation to recruitment
and selection. Keep the filling system of HR personnel updated. Ensure that
personal files of employees are issued to relevant managers on request. Implement
the appointments on the HR system.
ENQUIRIES : Mr. FT Botha Tel No: (036) 438 6211
APPLICATIONS : Central Operations: Tugela Vaal. Please email your applications quoting the
relevant reference number to ADHR@dws.gov.za
FOR ATTENTION : Mr. KL Manganyi

Image: Pixabay

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